Executive Assistant

McKinsey•Miami, FL

35d

About The Position

You are someone who thrives in a high-performance environment, bringing a growth mindset and entrepreneurial spirit to tackle meaningful challenges that have a real impact. In return for your drive, determination, and curiosity, we'll provide the resources, mentorship, and opportunities to help you quickly broaden your expertise, grow into a well-rounded professional, and contribute to work that truly makes a difference. When you join us, you will have: Continuous learning: Our learning and apprenticeship culture, backed by structured programs, is all about helping you grow while creating an environment where feedback is clear, actionable, and focused on your development. The real magic happens when you take the input from others to heart and embrace the fast-paced learning experience, owning your journey. A voice that matters: From day one, we value your ideas and contributions. You'll make a tangible impact by offering innovative ideas and practical solutions, all while upholding our unwavering commitment to ethics and integrity. We not only encourage diverse perspectives, but they are critical in driving us toward the best possible outcomes. Global community: With colleagues across 65+ countries and over 100 different nationalities, our firm's diversity fuels creativity and helps us come up with the best solutions. Plus, you'll have the opportunity to learn from exceptional colleagues with diverse backgrounds and experiences. Exceptional benefits: In addition to a competitive salary (based on your location, experience, and skills), we offer a comprehensive benefits package, including medical, dental, mental health, and vision coverage for you, your spouse/partner, and children. Our Executive Assistants (EAs) are expected to be creative problem solvers for the Senior Partner and/or Partner whom they support. In this role, you will collaborate with your Partners to optimize their time, create trust-based relationships within their network while building your own, and delivering high-quality end products. The Partners' network includes their clients, teams, practices, and internal colleagues. You will build ongoing rapport with your Partners, their clients, client assistants, internal colleagues, your EA team and other EAs globally. You will act as an informed Chief of Staff/representative for the Partners when interacting with clients, internal and external customers, and others, while maintaining the confidentiality of highly sensitive information. This role involves organizing, strategically managing, and maintaining detailed and complex calendars for Senior Partners and other team members.

Requirements

3+ years supporting senior level executives
Outstanding administrative and organizational skills; detail oriented; able to prioritize and multitask; strong ownership evident through responsibility and accountability for end product; highly proactive mindset
Highly professional presence on telephone, email, and all other work-related communications platforms
Strong typing and proofreading skills; ability to produce typed documents quickly and accurately
Computer literate, including strong email and calendaring skills
Excellent judgment and resourcefulness
Strong technical skills, including proficiency in PowerPoint, Word and Excel
Excellent interpersonal skills; positive attitude; ability to build relationships within the firm and with client executives and external experts
Ability to expand role beyond responsive support to proactive contributions and ownership for administrative tasks; ability to work independently
Able to work efficiently and effectively in a fast-paced, deadline-driven, high-pressure environment
Professional commitment to client service; comfortable working in a team setting with client service "can do" attitude

Nice To Haves

Undergraduate degree preferred

Responsibilities

Planning and coordinating client and internal meetings, conference calls, conferences, events, and lunches or dinners, as well as sending out reminders.
Coordinating complex international and local travel arrangements, manage travel logistics, and accommodate individual preferences.
Tracking and managing all incoming communications, responding to correspondence that does not require the personal attention of the Partner, and assuming responsibility for planning, organizing, and executing projects with minimal guidance. These projects often involve coordinating schedules for senior leadership participants.
Acting as an informed deputy, you will interact with clients and other key stakeholders whose goodwill and respect are critical to the Partners and the firm, while also fostering strong relationships with clients and their administrative contacts.
Collaboration with Executive Assistant Managers and department members is essential to ensure smooth workflow, timely actions, and adherence to deadlines.
Organizing and maintaining all client and internal files using the firm's authorized system, providing backup coverage as needed, and coordinating events for both internal and external initiatives.
Preparing and submitting timesheets and expenses in accordance with deadlines, managing and monitoring client accounting statements and invoices upon request, and handling miscellaneous tasks such as printing, copying, mailing, and other duties as assigned.