Executive Assistant - Jewett Orthopedic Institute

Orlando Health•Orlando, FL

About The Position

Jewett Orthopedic Institute - Downtown Orlando Complex One of the region’s largest orthopedic and sports medicine providers, Orlando Health Jewett Orthopedic Institute’s world-class team of orthopedic surgeons and sports medicine physicians specialize in conditions and injuries of the spine, hand, upper extremities, foot, ankle and lower extremities, as well as joint replacement, concussions, interventional pain management, bone health and orthopedic trauma. The institute’s Downtown Complex brings the whole spectrum of orthopedic and spine care under one roof and includes an orthopedic specialty hospital featuring 75 private inpatient rooms, 10 advanced OR suites, and a research and innovation center with a bio skills lab and 3D printer. Institute physicians also lead a robust clinical research and education program. An adjacent medical pavilion houses a 63-exam-room outpatient clinic, imaging suite, physical therapy spaces and ambulatory surgery center. The institute also holds official medical roles with multiple athletic teams, sporting events and venues. In its first year of eligibility, the institute has been recognized for its positive workplace culture with Modern Healthcare’s Best Places to Work award. Click here to learn more about Orlando Health Jewett Orthopedic Institute Position Summary The Executive Assistant performs advanced, diversified and confidential secretarial and administrative duties requiring broad and comprehensive experience, skill, and knowledge of organization policies and practices for a Vice President or Senior Vice President.

Requirements

Associate’s Degree required.
Two (2) years of prior customer service, administrative or secretarial experience may substitute for the Associate’s degree (in addition to the requirements listed in the Experience section).
Highly proficient in word processing, spreadsheet, presentation and/or database software, preferably Microsoft Office-based products (Word, Excel, PowerPoint, Access).
Five (5) years of administrative, secretarial or related experience required.

Responsibilities

Plans and carries out administrative functions requiring considerable knowledge of the organization.
Performs significant administrative duties with multiple priorities and tasks.
Composes and types routine and non-routine correspondence, reports, special projects, technical papers, etc.
Creates, prepares and coordinates presentations, including charts, graphs, etc.
Creates and maintains databases and spreadsheets.
Organizes meetings including distributing materials, arranging for refreshments, transcribing minutes and making travel arrangements if necessary.
Has significant contact with senior management, board members, and various external contacts.
Has access to confidential employee, management and organization data.
Organizes and expedites flow of work through Vice President’s or Executive Director’s office.
Answers phone calls, routes callers, takes messages and resolves routine and some complex inquiries. Screens calls and visitors.
Operates copy machine and fax machine. Distributes incoming mail. Orders supplies. Establishes and maintains files and records on an ongoing basis.
Conducts research, data collection, and some analysis of information.
Schedules and maintains calendar of appointments, meetings and travel itineraries and coordinates related arrangements.
Responds to callers, correspondence and visitors not requiring Vice President’s or Executive Director’s attention.
Utilizes significant discretion in varied areas.
Coordinates special events.
Prepares, monitors, or assists with the preparation of various budgets.
Provides work direction to other clerical personnel within the department.
Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards.
Maintains compliance with all Orlando Health policies and procedures.