Executive Assistant

Octagon Property Management • Boston, MA

409d

About The Position

The Executive Assistant at Octagon Property Management is essential for supporting the daily operations of the property management team. This role is suited for individuals with a strong background in administrative assistance, customer service, and property management, focusing on tenant relations, property upkeep, and leasing processes while ensuring compliance with regulations.

Requirements

• Previous administrative experience in property management is preferred.
• Strong MS Office skills are required.
• Knowledge of AppFolio is a plus.

Nice To Haves

• Positive attitude
• Enjoys working on a team

Responsibilities

• Serve as the point of contact for residents, prospective residents, and vendors, managing inquiries and providing timely updates.
• Assist with lease document preparation and maintain tenant and vendor files within the AppFolio property management software.
• Assist in coordinating property-related tasks, including vendor management, tenant communication, lease documentation, and ensuring smooth daily operations.
• Assist with ad hoc projects, including research, data gathering, and ensuring deadlines are met.
• Assist with entering payables and processing invoices.
• Responsible for collecting all rent in a timely manner and initiating notices.
• Maintain an efficient and organized office environment, order office supplies, and coordinate repairs or maintenance for office equipment.
• Maintain the company website and assist with property showings and marketing apartments to prospective residents.
• Handle sensitive information with discretion and professionalism, maintaining confidentiality.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Industry: Real Estate
• Education Level: No Education Listed