Executive Assistant
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About The Position
Paradise Valley Community College (PVCC) is seeking an experienced and detail-oriented Executive Assistant to provide comprehensive executive-level support to the College President. This pivotal role serves as the primary liaison and first point of contact for the Office of the President, ensuring effective communication and seamless coordination with internal and external stakeholders, including faculty, staff, executives, and community partners. The Executive Assistant is responsible for managing the President's complex calendar and schedule, independently preparing correspondence and memoranda, and prioritizing communications to align with the College's strategic objectives. This role oversees the daily operations of the President's Office, organizes high-level meetings, events, and retreats, and ensures timely preparation and distribution of meeting agendas and minutes. The position also involves coordinating complex travel arrangements for executives, including planning itineraries, managing logistics, and ensuring all travel aligns with organizational priorities and budgets. Key functions include monitoring budgets, preparing financial reports, and managing procurement processes such as purchase requisitions, contracts, and payments. The Executive Assistant coordinates communication and activities across departments and external organizations, maintains confidential records, and ensures compliance with district policies and procedures. Additionally, this role supports other executive team members' projects and initiatives, supervises assigned staff (e.g., student workers), and keeps the President apprised of office activities, deadlines, and project progress. This position is integral to fostering an efficient and professional environment within the Office of the President, contributing to the success of PVCC's mission and goals through exceptional organizational skills, proactive problem-solving, and an unwavering commitment to excellence.
