Executive Assistant

Ardent Health Services • Brentwood, TN

262d

About The Position

Ardent Health Services (AHS) is a national health care services company headquartered in Nashville, TN. Through its subsidiaries, Ardent owns and operates nearly 200 sites of care. Our subsidiaries own and operate hospitals and multispecialty physician practices in six states. Ardent includes 30 hospitals, 4,423 patient beds, 23,000 employees, and 1,700 employed physicians. Within the industry, we are noted for recognizing that every hospital is as unique as the community it serves. This in-depth understanding of how health care works at the local level is one of our great strengths. The Executive Assistant will provide administrative support and will be responsible for a wide ranging, diverse group of tasks. As a key member of the team, the Executive Assistant will schedule and will coordinate site visits, make travel arrangements, manage calendars, process expense reports and other various administrative tasks.

Requirements

• Associates degree or High School Diploma.
• Bachelor's degree, preferred.
• 5+ years of experience as an executive assistant with a preference towards C suite support.
• Experience with Microsoft Office including Word, Excel, Outlook and PowerPoint.

Nice To Haves

• Skill in organizing and prioritizing workloads to meet deadlines.
• Effective oral and written communication skills.
• Ability to interpret, adapt and apply guidelines and procedures.
• Ability to use good judgment regarding administrative issues.
• Skill in telephone etiquette.
• Ability to communicate effectively with managers and co-workers.
• Ability to use good judgment and to maintain confidentiality of information.

Responsibilities

• Provides administrative support.
• Builds successful relationships with Executives and Executive Assistants across Ardent's network of hospitals.
• Manages, prepares and distributes executive correspondence.
• Prepares, revises and reviews documents including, but not limited to, operational reports, presentations, reference material, policies and procedures and contracts (Power Point presentations, Word documents, Excel Spreadsheets, etc.).
• Maintains daily calendar and schedule for designated corporate staff members via Microsoft Outlook.
• Upholds the utmost level of confidentiality and provides priority updates and alerts to executive team.
• Coordinates activities relating to on-site and off-site meetings and conferences including hotel and travel arrangements, itineraries, preparation of support materials, meal planning and related tasks.
• Coordinates travel arrangements for members of department.
• Processes and submits travel expense reports for the entire department for timely reimbursement.
• Provides support to departments when needed to cover for absences, heavy workload, etc.
• Maintains an accurate and efficient filing system.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Hospitals
• Education Level: Associate degree