Executive Assistant
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About The Position
Provide complex administrative and project support to the CEO and Senior Management Team of the Bank. Responsible for oversight of executive administrative support, including supporting the Board of Trustees and supervising an Administrative Assistant. Responsible for administrative operations including, but not limited to, office and administrative support, communications support, and project management support. Schedule appointments, arrange meetings, draft and edit correspondence and reports. Provides oversight of the Executive Administrative function through individual contributions as well as supervision of an Administrative Assistant. Provides performance management, feedback and ongoing coaching to the Administrative Assistant. Takes the lead on various projects/needs and acts in a pro-active manner in support of the Executive function. Partners with Communications and Engagement team in planning and managing bank wide activities, such as the Annual Meeting, Block Party, etc… Establish and maintain organized paper and electronic filing systems according to office procedures to ensure the expeditious retrieval of information. Maintain CEO and Board calendars based on knowledge of goals and priorities. Record and prepare minutes for the Board of Trustees, Audit Committee, Governance Committee, Risk/Investment Committee, Charitable Foundation and Senior Management meetings. Serve as a resource for all inquiries from a wide variety of constituents, including providing information on Bank related activities, policies, and procedures. Research and assemble materials for Board presentations. Prepares Bank policies for Board approval. Coordinate and assist with planning of office activities, teleconferences, and meetings as requested. Represent the CEO and Senior Management as appropriate in communicating with external contacts to respond to questions, resolve issues, and gather data as needed. Identify and resolve administrative problems and issues. Develop and recommend administrative processes and procedures to ensure efficiency. Coordinate Bank wide charitable requests and requests for donations. Creates and manages committee documents as the Diligent Board Books Lead Administrator. Maintains current knowledge and consistent compliance with regulations, bank policies and procedures related to the position, including but not limited to Bank Secrecy Act (BSA) and Office of Foreign Assets Control (OFAC) requirements.
