About the position
The Office of Attorney General Keith Ellison has a clear mission: we help Minnesotans afford their lives and live with dignity, safety, and respect. We are a dynamic group of dedicated professionals who choose public service as a calling, and we are actively and intentionally committed to supporting an internal culture that affirms that calling. The Office is one of Minnesota's largest public law offices and as of 2025, has been recognized as a Star Tribune Top Workplace Minnesota for four years in a row and Top Workplace USA for four years in a row. The Office is currently seeking an Executive Assistant to work exclusively in support of the Attorney General in a close and confidential capacity. The Executive Assistant to the Attorney General provides broad executive level administrative support in a fast-paced office. This position requires discretion, independent judgement, strong initiative, and exceptional interpersonal and communications skills.
Responsibilities
- Maintain a busy and intricate calendar requiring heavy scheduling to include frequent resolving of scheduling conflicts
- Prioritize, screen, and manage correspondence and communications
- Provide support for and coordination of complex administrative matters, including legal matter tracking, tracking deadlines, event registration, travel arrangements, expense management, and more
- Preparing materials for meetings, projects, and work assignments
- Full management of special projects
- Proactive, professional communication with all executive level leadership within the office, staff at all levels of the organization, agency/department heads in government, and members of the public seeking assistance on sensitive matters
- Coordinate and attend logistics planning meetings with or on behalf of the Attorney General with internal and external stakeholders
Requirements
- At least 6 years experience supporting an executive level position
- Proven experience managing complex calendars, travel, and confidential information
- Advanced proficiency in Office 365 applications including Microsoft Word, PowerPoint, Excel, Teams, OneDrive, SharePoint, and Outlook; and Adobe Acrobat
- Strong typing, formatting, and document preparation skills
- Expertise in calendar and email management, travel planning, meeting and event coordination, project management
- Exceptional interpersonal and communication skills
- Professional demeanor, emotional intelligence, and situational awareness
- Strong organizational skills and attention to detail
- High degree of discretion and ability to handle confidential, privileged, and sensitive information
- Demonstrated ability to manage multiple priorities and meet deadlines in a fast-paced environment
- Operate independently and with minimal supervision
- Set priorities, use judgment, and be flexible and adaptive with changing needs and priorities
- Ability to operate in virtual/remote, hybrid, and in-person work environments
- Availability outside of standard business hours, as needed
Nice-to-haves
- Post-secondary degree or education to enhance qualifications
- Project management experience
- Knowledge of the operations of a law office
- An understanding of political processes, protocols, and experience supporting an elected official
Benefits
- Paid vacation and sick leave
- 12 paid holidays each year
- Low-cost medical, dental, vision, and prescription drug plans
- Fertility care, including IVF
- Diabetes care
- Dental and orthodontic care for adults and children
- 6 weeks paid leave for parents of newborn or newly adopted children
- Pension plan that provides income when you retire (after working at least three years)
- Employer paid life insurance to provide support for your family in the event of death
- Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
- Tax-free expense accounts for health, dental, and dependent care
- Resources that provide support and promote physical, emotional, social, and financial well-being
- Support to help you reach your career goals: Training, classes, and professional development
- Federal Public Service Loan Forgiveness Program (Some positions may qualify)
- Employee Assistance Program (EAP) for work/life support
- Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
