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We are seeking a proactive and highly organized Executive Assistant to provide comprehensive administrative support to our principal and small team. The successful candidate will be the key point of contact for various tasks and responsibilities, ensuring smooth operations and efficient communication within the organization. This is a full-time position that requires on-site presence and flexible availability based on need. We are looking for a dedicated individual who can adapt quickly to changing priorities and contribute positively to our team's success. In this role, you will manage office operations including tasks such as organizing schedules, coordinating meetings, and arranging travel. You will assist in duties including file organization and handling correspondence with professionalism and discretion. Additionally, you will support in tasks such as preparing reports, presentations, and research documents. Coordination of activities including scheduling, logistics, and reservations will also be part of your responsibilities. You will handle all communication professionally and screen inquiries appropriately, ensuring accuracy in documents and communications. Demonstrating strong skills to manage emails, calendars, and databases efficiently is crucial. You will also assist in errands and administrative tasks, and have the ability to accurately transcribe from audio recordings and take meeting minutes. This position requires a strong background in managing multiple tasks simultaneously with attention to detail, as well as excellent formal communication skills both written and verbal. You will need to prioritize tasks effectively and work under pressure while handling confidential information with discretion.
