Executive Assistant

Las Vegas Petroleum • Las Vegas, NV

123d

About The Position

LV Petroleum is seeking a highly organized and experienced Executive Assistant to provide advanced administrative and operational support to QSR/Food executive, with a specialized focus on franchise brand development, acquisition transfers, royalty tracking, and vendor integrations. This role requires a detail-oriented professional capable of managing multiple concurrent franchise transitions and ensuring accurate and timely execution of key support processes.

Requirements

• 3–5 years of Executive Assistant experience in a multi-brand or franchise-based organization.
• Demonstrated knowledge of franchise acquisition and transfer processes.
• Proficiency in calculating royalties, submitting ad fund rebates, and vendor administration.
• Experience with POS systems integration and programming.
• Strong project management and multi-tasking abilities under tight deadlines.
• Excellent written and verbal communication skills.
• High degree of professionalism, discretion, and executive presence.
• Proficient in MS Office Suite and CRM or franchise management software.

Responsibilities

• Provide comprehensive executive support with a focus on franchise acquisition and brand development operations.
• Manage multiple franchise transfers simultaneously, ensuring all documentation, fees, and transition details are properly handled.
• Calculate and verify royalty payments and submit ad fund rebates in coordination with finance and accounting.
• Submit and track credit card processing applications and MIDS submissions.
• Coordinate vendor setup processes and rebate program management for franchisees.
• Oversee and coordinate integration and programming of Point-of-Sale (POS) systems across multiple brands.
• Track and ensure all transfer fees are collected and documented.
• Liaise professionally with brand partners, legal teams, and internal stakeholders to maintain compliance and positive relationships.
• Support cross-brand operational initiatives and administrative tasks.
• Maintain confidentiality and professional etiquette in all communications and interactions.

What This Job Offers

• Career Level: Mid Level