Executive Assistant

Robert Half - Norristown, PA

Full-time - Entry Level

Hybrid - Norristown, PA

Administrative and Support Services

About the position

The Executive Assistant role at Robert Half is a contract to permanent employment opportunity based in Norristown, Pennsylvania, within the legal industry. This position involves a local hybrid working arrangement with onsite training provided. The Executive Assistant will manage sensitive information, coordinate executive schedules, and facilitate communication within the team, ensuring efficient office administration and support for executives.

Responsibilities

• Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments.
• Oversee the day-to-day administration of the office, including monitoring and replenishing office supplies as necessary.
• Handle sensitive information in a confidential manner to ensure privacy and compliance.
• Utilize various software including Microsoft Office Suite, Concur, and SharePoint to perform tasks efficiently.
• Assist in preparing and editing correspondence, communications, presentations, and other documents.
• Manage and maintain executives' schedules, appointments, and travel arrangements.
• Arrange and coordinate meetings and events, including setting up conference calls and taking minutes.
• Record, transcribe, and distribute minutes of meetings.
• Monitor, screen, respond to and distribute incoming communications.
• Interact with external clients and stakeholders, representing the executive office.

Requirements

• Proven experience in a similar role, preferably within the legal industry
• Proficiency in ADP - Financial Services
• Skilled in using Cisco Webex Meetings for virtual collaboration
• Experience with Concur for travel and expense management
• Familiarity with Customer Relationship Management (CRM) systems
• Knowledge of Kronos Timekeeping System and About Time software
• Excellent calendar management skills, with the ability to coordinate complex executive meetings
• Strong communication skills, both written and verbal
• Ability to handle and coordinate conference calls effectively
• Experience in drafting and managing correspondence.

Benefits

• Medical insurance
• Vision insurance
• Dental insurance
• Life insurance
• Disability insurance
• 401(k) plan