Executive Assistant

Chubb External • New York, NY

74d

About The Position

This Executive Assistant role provides administrative support to approximately 3 Executives based in New York City. It requires a highly skilled individual who can manage a complex calendar, a global travel schedule and a busy office. This individual needs to be high energy, able to manage relationships at all levels of the organization, flexible and collaborative.

Responsibilities

• Manage calendars; schedule all internal and external meetings and organize Conferences
• Coordinate complex international travel arrangements, prepare detailed travel itineraries, coordinate commercial flights, dining, and ground transportation
• Process expense reports; reconcile and track monthly credit card statements and expenditures
• Prepare and process visa applications for international travel
• Perform administrative analyses which require a considerable degree of independent decision making
• Establish, maintain and update filing system for the department
• Create, edit and proofread correspondence
• Review and respond to emails, filing and forwarding as appropriate
• Create presentations in Powerpoint and MS Word
• Create spreadsheets and do basic analysis using MS Excel
• Administer programs, projects, and/or processes as assigned
• Partner with other Assistants and or support other team members as needed

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level