Executive Assistant

Horseshoe Bay Resort • Horseshoe Bay, TX

475d

About The Position

The Executive Assistant at Horseshoe Bay Resort provides high-level administrative support to the Chairman and Vice Chairman, focusing on various projects related to Project Development, Real Estate, and Oil and Gas operations. This role involves managing communications, appointments, and administrative functions for multiple entities, while also assisting with government dealings as needed.

Requirements

• College degree strongly preferred.
• Experience as an administrative assistant.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and DocuSign.
• Proficient with Gmail and Google applications.
• Skilled in Internet research and basic business math.
• Competence in using standard office equipment.
• Exceptional verbal and written communication skills.
• Strong organizational skills and attention to detail.

Nice To Haves

• Notary public certification preferred.

Responsibilities

• Provide administrative support to the Chairman and Vice Chairman.
• Compose correspondence reflecting the views of the Chairman and Vice Chairman.
• Note and follow up on commitments made during meetings.
• Establish appointment priorities and manage scheduling.
• Summarize incoming materials and attach related documents for review.
• Organize office space, files, and supplies for the executives.
• Coordinate housekeeping and maintenance for associated properties.
• Handle confidential information with discretion.
• Take and transcribe notes and dictation as required.
• Oversee IT needs for the executives.
• Route incoming mail and perform other administrative duties as assigned.

Benefits

• Generous benefits packages
• Employee housing opportunities
• Opportunities for upward mobility

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Accommodation
• Education Level: Bachelor's degree
• Number of Employees: 251-500 employees