Executive Assistant

McKinsey • Seattle, WA

80d

About The Position

As an Executive Assistant (EA), you will be a creative problem solver for the Senior Partner and/or Partner you support. This role involves collaborating with your Partners to optimize their time, building trust-based relationships within their network, and delivering high-quality end products. You will manage complex calendars, plan and coordinate meetings, travel arrangements, and maintain communication with clients and internal colleagues. Your responsibilities will also include organizing files, preparing timesheets, and handling various administrative tasks.

Requirements

• Undergraduate degree preferred.
• 3+ years supporting senior level executives.
• Outstanding administrative and organizational skills; detail-oriented; able to prioritize and multitask.
• Strong ownership evident through responsibility and accountability for end product; highly proactive mindset.
• Highly professional presence on telephone, email, and all other work-related communications platforms.
• Strong typing and proofreading skills; ability to produce typed documents quickly and accurately.
• Computer literate, including strong email and calendaring skills.
• Excellent judgment and resourcefulness.
• Strong technical skills, including proficiency in PowerPoint, Word, and Excel.
• Excellent interpersonal skills; positive attitude; ability to build relationships within the firm and with client executives and external experts.
• Ability to expand role beyond responsive support to proactive contributions and ownership for administrative tasks.
• Ability to work independently and efficiently in a fast-paced, deadline-driven, high-pressure environment.
• Professional commitment to client service; comfortable working in a team setting with a client service 'can do' attitude.

Responsibilities

• Organize and maintain detailed and complex calendars for Senior Partners and other team members.
• Plan and coordinate client and internal meetings, conference calls, conferences, events, and lunches or dinners.
• Coordinate complex international and local travel arrangements and manage travel logistics.
• Track and manage all incoming communications and respond to correspondence that does not require the personal attention of the Partner.
• Plan, organize, and execute projects with minimal guidance.
• Interact with clients and key stakeholders to foster strong relationships.
• Collaborate with Executive Assistant Managers and department members to ensure smooth workflow.
• Organize and maintain all client and internal files using the firm's authorized system.
• Prepare and submit timesheets and expenses in accordance with deadlines.
• Manage and monitor client accounting statements and invoices upon request.
• Handle miscellaneous tasks such as printing, copying, mailing, and other duties as assigned.

Benefits

• Comprehensive benefits package to enable holistic well-being for you and your family.
• Continuous learning and apprenticeship culture.
• Opportunities to contribute innovative ideas and practical solutions.
• Access to a global community with colleagues across 65+ countries.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Professional, Scientific, and Technical Services
• Education Level: Bachelor's degree
• Number of Employees: 5,001-10,000 employees