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The Bilingual Executive Assistant plays a crucial role in supporting the Executive Administration & Global Relations department, specifically assisting the VP and Sr. Director(s) of the department. This position requires a high level of discretion, independent judgment, and confidentiality, as the Executive Assistant will be the primary point of contact for the Executive and their teams across various regions, including the EU, US, AU, and Japan. The ideal candidate must be fluent in both Japanese and English, possessing a deep understanding of both US and Japanese business cultures and manners. In this role, the Executive Assistant will manage complex calendars, schedule meetings, arrange travel, and prepare expense reports. They will also be responsible for organizing team events, facilitating meetings, and ensuring a smooth flow of communication within the department. The Executive Assistant will act as a liaison between the Executive and other departments, vendors, and industry contacts, ensuring that all communications are handled efficiently and professionally. The position requires a proactive approach to problem-solving and the ability to handle multiple tasks in a fast-paced environment. The Executive Assistant will also be expected to maintain a high degree of confidentiality and represent the Executive with professionalism in all interactions. This role is essential for the effective functioning of the Executive's office and requires a candidate who is adaptable, detail-oriented, and capable of working independently.
