Executive Assistant

Brookfield Asset Management • New York, NY

99d • $95,000 - $115,000

About The Position

The ideal candidate is detail oriented with strong design, editing and proofreading skills, proactive and interacts well with staff at all levels while remaining positive, flexible, and efficient. This person will be an integral part of administrative duties and office procedures. A high level of professionalism and confidentiality is crucial to this role. Executive Assistant responsibilities within Brookfield are subject to change and require flexibility as may be required to support other groups during busier times.

Requirements

• 10+ years’ experience as an Executive Assistant working in the financial services industry.
• Education – 4-year degree or beyond from an accredited university.
• Mastery of MS Office, including Word, Excel, PowerPoint and Outlook.
• Experience with Concur, SharePoint and Salesforce, preferred.
• Extremely organized, ability to anticipate requests and be proactive.
• Able to manage multiple priorities and work comfortably in a fast-paced environment.
• Strong interpersonal skills and good judgment.
• Ability to communicate effectively with all levels of employees, including senior executives and outside contacts in a professional manner.
• Team player and collaborative.

Responsibilities

• Manage the main Outlook calendars and scheduling program specifics for all sales and fundraising-related prospecting and diligence meetings across multiple asset classes, and for both internal and external stakeholders utilizing assistants globally.
• Balance conflicting priorities to manage workflow, ensure the completion of essential projects, and meet critical deadlines.
• Utilize analytical skills and a broad understanding of the business to interpret and anticipate the needs of the executives.
• Promptly respond to requests with accuracy and a courteous demeanor.
• Schedule and manage logistics for internal firm-wide BOWS events, including managing technology, catering, materials, and e-mail communications.
• Plan and coordinate onsite and offsite meetings, special functions and events with external and internal partners.
• Work closely with other team members on onboarding new employees, as well as offboarding processes.
• Create, format and maintain detailed Excel reports and Word documents utilizing advanced technical skills.
• Organize complex travel arrangements as required, and update executives’ calendar with details.
• Provide group administrative support and coverage prioritizing senior team members and other administrative staff.
• Manage email filing, distribution lists/mailboxes, and document preparation for internal and external meetings.
• Manage filing system in Seismic and/or SharePoint.
• Retrieve mail, copy and bind documents, and process invoices.
• Process expense reports for various individuals.
• Create and modify PowerPoint presentations, including formatting of charts, graphs and images.

Benefits

• Base salary and a short-term incentive program (cash bonus).
• Market competitive compensation based on geography, experience, and education.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Bachelor's degree
• Number of Employees: 5,001-10,000 employees