Executive Assistant

McKinsey • Dallas, TX

103d

About The Position

Our Executive Assistants (EAs) are expected to be creative problem solvers for the Senior Partner and/or Partner whom they support. In this role, you will collaborate with your Partners to optimize their time, create trust-based relationships within their network while building your own, and delivering high-quality end products. The Partners' network includes their clients, teams, practices, and internal colleagues. You will build ongoing rapport with your Partners, their clients, client assistants, internal colleagues, your EA team and other EAs globally. You will act as an informed Chief of Staff/representative for the Partners when interacting with clients, internal and external customers, and others, while maintaining the confidentiality of highly sensitive information. This role involves organizing, strategically managing, and maintaining detailed and complex calendars for Senior Partners and other team members. Your responsibilities will include planning and coordinating client and internal meetings, conference calls, conferences, events, and lunches or dinners, as well as sending out reminders. You will also coordinate complex international and local travel arrangements, manage travel logistics, and accommodate individual preferences. Additional duties include tracking and managing all incoming communications, responding to correspondence that does not require the personal attention of the Partner, and assuming responsibility for planning, organizing, and executing projects with minimal guidance. These projects often involve coordinating schedules for senior leadership participants. Acting as an informed deputy, you will interact with clients and other key stakeholders whose goodwill and respect are critical to the Partners and the firm, while also fostering strong relationships with clients and their administrative contacts. Collaboration with Executive Assistant Managers and department members is essential to ensure smooth workflow, timely actions, and adherence to deadlines. The role also includes organizing and maintaining all client and internal files using the firm's authorized system, providing backup coverage as needed, and coordinating events for both internal and external initiatives. Additional responsibilities include preparing and submitting timesheets and expenses in accordance with deadlines, managing and monitoring client accounting statements and invoices upon request, and handling miscellaneous tasks such as printing, copying, mailing, and other duties as assigned.

Requirements

• Undergraduate degree preferred.
• 3+ years supporting senior level executives.
• Outstanding administrative and organizational skills.
• Detail oriented and able to prioritize and multitask.
• Strong ownership evident through responsibility and accountability.
• Highly proactive mindset.
• Professional presence on telephone, email, and other communications platforms.
• Strong typing and proofreading skills.
• Computer literate, including strong email and calendaring skills.
• Excellent judgment and resourcefulness.
• Strong technical skills, including proficiency in PowerPoint, Word, and Excel.
• Excellent interpersonal skills and positive attitude.
• Ability to work independently and efficiently in a fast-paced environment.
• Professional commitment to client service.

Responsibilities

• Collaborate with Partners to optimize their time and create trust-based relationships.
• Deliver high-quality end products while maintaining confidentiality.
• Organize and manage detailed and complex calendars for Senior Partners.
• Plan and coordinate client and internal meetings, conference calls, and events.
• Coordinate complex international and local travel arrangements.
• Track and manage incoming communications and respond to correspondence.
• Plan, organize, and execute projects with minimal guidance.
• Interact with clients and key stakeholders to foster strong relationships.
• Collaborate with Executive Assistant Managers and department members.
• Organize and maintain client and internal files.
• Prepare and submit timesheets and expenses.
• Manage and monitor client accounting statements and invoices.
• Handle miscellaneous tasks such as printing, copying, and mailing.

Benefits

• Comprehensive benefits package for holistic well-being.
• Competitive salary based on location, experience, and skills.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Professional, Scientific, and Technical Services
• Education Level: Bachelor's degree