Executive Assistant

BryceTech • Alexandria, VA

319d

About The Position

BryceTech is looking for an Executive Assistant to join our team and help Air Force Research Laboratory’s Department of the Air Force in providing administrative support. The selected candidate will work directly with the Air Force Small Business and Innovation Research Program Management Office (PMO).

Requirements

• 10+ years providing executive assistance.
• Proven experience in an executive assistant or similar administrative role.
• Experience training administrative staff is a plus.
• Proficient in Microsoft Office Suite tools.
• Dynamic interpersonal skills to interact with all levels of management.
• Ability to work independently, prioritize tasks, and meet requirements in a fast-paced environment.
• Excellent work ethic and excellent organizational, written, and verbal communication skills.
• Secret (TS preferred)

Responsibilities

• Provide direct administrative support to the leadership and leadership’s staff, including calendar management, meeting coordination, and handling correspondence.
• Train and mentor other administrative staff to ensure consistent and effective performance across the team.
• Preparing relevant reports and responding to informational requests as needed.
• Managing routine office functions such as organizing records, coordinating schedules, and maintaining office supplies.
• Maintain confidentiality and handle sensitive information using proper protocols.
• Provide day-to-day high-level support in organizational activities, customer relations, and internal communications.
• Provide day-to-day administrative support including managing schedules, handling correspondence, and organizing meetings.
• Manage calendars and support coordination with external stakeholders.
• Manage IT equipment, configuration support, and technical setup for conference rooms.
• Manage and update databases, files, and records to ensure accurate and organized documentation.
• Greet and direct visitors in a professional and friendly manner, ensuring a positive interaction.
• Answer phone calls, respond to inquiries, and route messages to appropriate personnel.
• Support the coordination of travel arrangements, visitations, and other administrative tasks as needed.
• Preparing and managing contracting materials for the organization.
• Ensuring documents are compliant with organizational policies and are processed accurately and timely.
• Inspection contract documents, manage signature routing, and coordinate reviews.
• Provide a single point of control for formal taskers and ensure timely office response.
• As needed work with financial managers to ensure correct funding documents in official packages.
• Collaborate with team members to identify cost-saving areas or find additional funds for additional activities.
• Use business and analytics systems to complete contract closeouts.

Benefits

• Competitive salary
• Comprehensive health plan including dental and vision coverage
• Company-paid life & disability insurance policies
• 401(k) plan with company match
• Educational reimbursement program

What This Job Offers

• Career Level: Senior