Executive Assistant

McKinsey • Boston, MA

79d

About The Position

Our Executive Assistants (EAs) are expected to be creative problem solvers for the Senior Partner and/or Partner whom they support. In this role, you will collaborate with your Partners to optimize their time, create trust-based relationships within their network while building your own, and delivering high-quality end products. The Partners' network includes their clients, teams, practices, and internal colleagues. You will build ongoing rapport with your Partners, their clients, client assistants, internal colleagues, your EA team and other EAs globally. You will act as an informed Chief of Staff/representative for the Partners when interacting with clients, internal and external customers, and others, while maintaining the confidentiality of highly sensitive information. This role involves organizing, strategically managing, and maintaining detailed and complex calendars for Senior Partners and other team members.

Requirements

• Undergraduate degree preferred.
• 3+ years supporting senior level executives.
• Outstanding administrative and organizational skills; detail oriented; able to prioritize and multitask.
• Strong ownership evident through responsibility and accountability for end product; highly proactive mindset.
• Highly professional presence on telephone, email, and all other work-related communications platforms.
• Strong typing and proofreading skills; ability to produce typed documents quickly and accurately.
• Computer literate, including strong email and calendaring skills.
• Excellent judgment and resourcefulness.
• Strong technical skills, including proficiency in PowerPoint, Word and Excel.
• Excellent interpersonal skills; positive attitude; ability to build relationships within the firm and with client executives and external experts.
• Ability to expand role beyond responsive support to proactive contributions and ownership for administrative tasks; ability to work independently.
• Able to work efficiently and effectively in a fast-paced, deadline-driven, high-pressure environment.
• Professional commitment to client service; comfortable working in a team setting with client service 'can do' attitude.

Responsibilities

• Plan and coordinate client and internal meetings, conference calls, conferences, events, and lunches or dinners.
• Send out reminders for meetings and events.
• Coordinate complex international and local travel arrangements, manage travel logistics, and accommodate individual preferences.
• Track and manage all incoming communications, responding to correspondence that does not require the personal attention of the Partner.
• Plan, organize, and execute projects with minimal guidance, often involving coordinating schedules for senior leadership participants.
• Interact with clients and other key stakeholders, fostering strong relationships.
• Collaborate with Executive Assistant Managers and department members to ensure smooth workflow and timely actions.
• Organize and maintain all client and internal files using the firm's authorized system.
• Provide backup coverage as needed and coordinate events for both internal and external initiatives.
• Prepare and submit timesheets and expenses in accordance with deadlines.
• Manage and monitor client accounting statements and invoices upon request.
• Handle miscellaneous tasks such as printing, copying, mailing, and other duties as assigned.

Benefits

• Comprehensive benefits package to enable holistic well-being for you and your family.
• Competitive salary based on location, experience, and skills.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Professional, Scientific, and Technical Services
• Education Level: Bachelor's degree
• Number of Employees: 5,001-10,000 employees