Executive Assistant

Chubb • New York, NY

73d • $75,000 - $105,000

About The Position

This Executive Assistant role provides administrative support to approximately 3 Executives based in New York City. It requires a highly skilled individual who can manage a complex calendar, a global travel schedule and a busy office. This individual needs to be high energy, able to manage relationships at all levels of the organization, flexible and collaborative.

Requirements

• Bachelor's Degree preferred or relevant work experience
• High proficiency in Microsoft, Excel, PowerPoint, Word, Outlook
• Strong analytical skills
• Excellent project management skills
• High degree of professionalism and a demonstrated ability to communicate effectively with senior executives
• Ability to handle highly confidential information
• Excellent customer service orientation with exceptional verbal and written communication skills
• Self-starter willing to take initiative
• Demonstrated ability to work independently with limited supervision
• Proven ability in planning, prioritizing, and organizing a diverse workload

Nice To Haves

• A second language is a plus

Responsibilities

• Manage calendars; schedule all internal and external meetings and organize Conferences
• Coordinate complex international travel arrangements, prepare detailed travel itineraries, coordinate commercial flights, dining, and ground transportation
• Process expense reports; reconcile and track monthly credit card statements and expenditures
• Prepare and process visa applications for international travel
• Perform administrative analyses which require a considerable degree of independent decision making
• Establish, maintain and update filing system for the department
• Create, edit and proofread correspondence
• Review and respond to emails, filing and forwarding as appropriate
• Create presentations in Powerpoint and MS Word
• Create spreadsheets and do basic analysis using MS Excel
• Administer programs, projects, and/or processes as assigned
• Partner with other Assistants and or support other team members as needed

Benefits

• Comprehensive benefits package
• Eligibility to participate in a discretionary annual incentive program

What This Job Offers

• Industry: Insurance Carriers and Related Activities
• Education Level: Bachelor's degree
• Number of Employees: 5,001-10,000 employees