Executive Assistant, Workplace Health and Safety, WHS Global Medical and Health

Amazon•Bellevue, WA

44d

About The Position

The Worldwide Amazon Stores organization is looking for an Executive Assistant who wants to work in a fast-paced, exciting, and growing organization. We are looking for someone to support two Directors on our Workplace Health and Safety team in Bellevue, Washington. This Executive Assistant will be responsible for handling confidential information and maintaining professionalism in dealing with senior executives. Role responsibilities include managing multiple complex calendars, planning and organizing events of all sizes, and coordinating domestic and international travel. This candidate will help build a positive team environment and establish working relationships inside and outside of the group. A day in the life As an Executive Assistant for WHS, you will be working closely with the WHS Global Medical Director to handle complex scheduling with leaders within and outside the organization. Short-term and long-term initiatives that impact the success of the team will also be inclusive of day-to-day activities. Essential to this role is the ability to communicate effectively with leadership, stakeholders and executive assistants. Strong attention to detail will enable success together with the executive you support. Amazon offers a full range of benefits that support you and eligible family members, including domestic partners and their children. Benefits can vary by location, the number of regularly scheduled hours you work, length of employment, and job status such as seasonal or temporary employment. The benefits that generally apply to regular, full-time employees include: 1. Medical, Dental, and Vision Coverage 2. Maternity and Parental Leave Options 3. Paid Time Off (PTO) 4. 401(k) Plan If you are not sure that every qualification on the list above describes you exactly, we'd still love to hear from you! At Amazon, we value people with unique backgrounds, experiences, and skillsets. If you’re passionate about this role and want to make an impact on a global scale, please apply! About the team The Global Medical & Health team is dedicated to driving excellence in occupational health and employee well-being across our global organization. We collaborate across regions to design, implement, and oversee innovative health programs that support the diverse needs of our workforce while aligning with regulatory standards. Our mission is to foster a safe, healthy, and resilient work environment by integrating evidence-based practices, leveraging data-driven insights, and championing holistic health strategies. Joining our team means contributing to a global vision of unifying and advancing occupational health initiatives that make a measurable positive impact on employees’ health worldwide.

Requirements

5+ years of senior level leadership support, or 3+ years of Amazon experience
Experience with Microsoft Office products and applications
Bachelor's degree
High school or equivalent diploma

Nice To Haves

Experience leading process improvements
Experience in a fast-paced, high-tech company
Experience designing processes to maximize efficiency

Responsibilities

Manage complex calendar and scheduling to support teams in multiple locations
Manage domestic and international travel
Manage expense report coordination and submission
Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events)
Ensure the timely completion of critical tasks and follow up on pending matters as a liaison for direct reports.
Work closely with the leadership team, program managers, recruiting, and other Executive Assistants to provide support to the organization
Help to develop & maintain new mechanisms within the team
As designated by supported executive, assist in unique project opportunities.