Executive Assistant - Walt Disney Imagineering (Project Hire/Internal Assignment)

Disney • Celebration, FL

392d

About The Position

The Executive Assistant at Walt Disney Imagineering plays a crucial role in supporting four Director-level Executives within the Show Systems Studio. This position is essential for managing executive calendars, coordinating meetings, and assisting with various administrative tasks to ensure the smooth operation of the department. The role requires a proactive individual who can anticipate needs and provide a friendly, helpful presence in a fast-paced environment focused on innovation and storytelling.

Requirements

• 3-5 years of administrative experience supporting executives in a corporate environment.
• Strong written and verbal communication and interpersonal skills.
• Ability to successfully interact with a wide range of Imagineers, senior executives, vendors, and universities.
• Excellent computer proficiency - expert Outlook user, and strong proficiency across Microsoft Office, Teams, Zoom, and Slack.
• Willingness to experiment with new forms of asynchronous communication as our hybrid workstyle continues to evolve.
• Experience engaging with high-level company executives virtually and supporting in-person technology demos.
• Experience supporting a multifaceted and fast-paced department or team.
• Excellent organizational skills and attention to detail with the ability to prioritize tasks and handle multiple tasks with set target dates.
• Experience handling confidential information. Exercises good judgment and discretion while maintaining the confidentiality of information and documents.
• Flexibility to work overtime as needed in urgent situations.

Nice To Haves

• Experience within the Walt Disney Company or experiences supporting executives in an entrepreneurial technology organization.
• Experience with SharePoint, SAP, and Concur.
• Desire and ability to build strong relationships with peers, executives, and across Disney business units, segments, and Company.
• Familiarity with MacOS, and programs such as Keynote and Airtable.
• Interest in technology and interactive experiences, and a passion for supporting a team of Imagineers who bring impossible things to life.

Responsibilities

• Support executives in managing calendar, travel, preparing for presentations, company meetings, and other key events to meet the department's strategic objectives.
• Screen and prioritize all incoming meeting requests.
• Manage schedules and schedule/coordinate meetings that often necessitate coordination with multiple other executive calendars.
• Greet guests; assist with special projects relating to guests/visitors.
• Create meeting agendas and circulate meeting materials.
• Coordinate on-site and off-site workshops, events, and demos, including internal and external partners, vendors, and collaborators.
• Plan travel itineraries and make travel arrangements, including reservations for events and dining as needed.
• Prepare, compile, and manage expense reports for travel following established company and travel policy guidelines.
• Assist with general department tasks, including conference room requests, ordering supplies, and coordinating general maintenance and upgrades for office equipment, phones, computers, etc.
• Partner extensively with internal departments and external vendors to provide and/or receive vital information, materials, approvals, updates, etc.

Benefits

• Health insurance
• Educational opportunities
• Special extras that only Disney can provide

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Motion Picture and Sound Recording Industries
• Education Level: Bachelor's degree