Executive Assistant W/Legal Service experience

Ibex It Business Experts • Washington, DC

386d • $74,006 - $74,006

About The Position

The Executive Assistant position at IBEX IT Business Experts is a full-time contract role based in Washington, DC, requiring a highly professional individual with extensive experience in administrative support, particularly in legal environments. The role demands exceptional organizational skills, attention to detail, and the ability to manage multiple tasks efficiently while providing quality customer service to stakeholders and staff. The ideal candidate will be self-motivated, possess strong communication skills, and be adept at using various software applications to support senior-level executives effectively.

Requirements

• 5+ years of experience as a Senior Executive Assistant supporting senior-level managers.
• Strong expertise in Adobe products, including Photoshop and Illustrator.
• Proficient in scheduling and navigating conference applications (PolyCom VTC, Adobe Connect, Skype).
• High proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook, SharePoint, Access).
• Ability to work independently with minimal supervision and communicate effectively at all levels.
• Strong attention to detail, particularly in grammar, spelling, and punctuation.
• Ability to type at least 35 WPM (50+ WPM preferred).
• Familiarity with government system manuals is required.
• High School Diploma or GED is required.
• Must be a US Citizen.

Nice To Haves

• Experience in graphic design (2 years preferred).
• Experience in a law office (5 years required).
• Experience in legal administrative duties (5 years required).

Responsibilities

• Provide high-level administrative support to senior executives.
• Manage scheduling and navigate conference applications for meetings.
• Prepare executive packages, meeting minutes, and distribute materials.
• Handle travel management and time attendance systems.
• Ensure quality customer service for all visitors and stakeholders.
• Maintain office policies, processes, and procedures with a high degree of accuracy.
• Adapt to changing deadlines and priorities while maintaining efficiency.

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services
• Education Level: High school or GED