Executive Assistant, UNLV University Libraries [R0148568]

University of Nevada Las Vegas•Las Vegas, MD

12d•$70,000

About The Position

Reporting the Dean of University Libraries, the Executive Assistant will provide high-level administrative support to the dean by performing excellent project management, calendaring, communication duties, and management of the Libraries administrative office. The Executive Assistant conveys a professional and welcoming environment incorporating the values of the university and Libraries. The Executive Assistant manages the dean's office, administers the dean's schedule and coordinates communications from dean's office to the Libraries and university. They will be responsible for direct supervision of staff and student employees in support of the Libraries’ administration office reception and office functions including 1 FTE classified staff and up to 4 student employees. The incumbent will coordinate with all staff in the Libraries administrative office areas to ensure all office functions are properly supported. They will also support clerical and administrative tasks for the Libraries’ Associate Dean, Academic and Administrative Directors. The Executive Assistant will further support the dean by participating in senior level administrative meetings, and is very active in stewardship and cultivation of donors and prospective donors. They incumbent will schedule meetings and create meeting minutes in support of the Dean’s and library wide meetings. They will be responsible for updates to the Libraries’ staff google site and various internal documents from Libraries’ Administration. The Executive Assistant will coordinate the academic faculty evaluative processes including the annual evaluations, merit, promotion & tenure, and outside activity request approval as specified by the NSHE Handbook, UNLV bylaws and University Libraries Faculty bylaws. They will liaison with the Libraries Faculty Promotion and Tenure Committee and UNLV Faculty Affairs to ensure all faculty processes are managed and processed according to policy and will communicate with Provost's and President's office about forms, deadline, record-sharing, and procedures.

Requirements

Bachelor’s Degree from an accredited college or university
5 years of comparable experience in an academic environment
Credentials must be obtained prior to the start date
Competence and sensitivity in working with individuals who are highly diverse regarding many facets of identity
Exceptional interpersonal, written, and verbal communication skills
Minimum of one year of supervisory experience
Strong organizational skills with experience managing complex projects, prioritizing tasks, and working autonomously to handle multiple projects and responsibilities effectively
Critical thinking and problem-solving skills to analyze information, identify needs and formulate solutions
Familiarity with the mission and services of academic institutions
Ability to maintain a high level of attention to detail and commitment to accuracy
Ability to exercise sound judgment and to exercise complete discretion in the management of confidential information
Ability to develop and cultivate strong and collaborative relationships within the library and institution
Excellent working knowledge of computer programs such as Excel, Word, and Google Workspace

Nice To Haves

Knowledge of higher education organization, governance, and structures

Responsibilities

Provide high-level administrative support to the dean
Perform project management
Perform calendaring
Perform communication duties
Manage the Libraries administrative office
Manage the dean's office
Administer the dean's schedule
Coordinate communications from dean's office to the Libraries and university
Direct supervision of staff and student employees
Coordinate with all staff in the Libraries administrative office areas
Support clerical and administrative tasks for the Libraries’ Associate Dean, Academic and Administrative Directors
Participate in senior level administrative meetings
Stewardship and cultivation of donors and prospective donors
Schedule meetings and create meeting minutes
Updates to the Libraries’ staff google site and various internal documents from Libraries’ Administration
Coordinate the academic faculty evaluative processes
Liaison with the Libraries Faculty Promotion and Tenure Committee and UNLV Faculty Affairs
Communicate with Provost's and President's office about forms, deadline, record-sharing, and procedures