Executive Assistant, Ultrasound

Koninklijke Philips N.V • Cambridge, MA

314d • $33 - $53 • Onsite

About The Position

In this role, you will report to the Global VP and GM of Ultrasound Services & Solutions and will be a member of the team of Executive Assistants that supports the ultrasound Management team. There is a great variety in the activities you do and people you meet, which requires agility to action and sensibility and tact as part of the Business leadership staff. Your role includes supporting the Global Ultrasound Services & Solutions Leader in performing the effective leadership of Ultrasound Services. This involves handling comprehensive and complex calendar management and conducting meeting preparations and complex and detailed visa/travel arrangements. You will plan and organize, including detailed logistics, leadership meetings, including off-sites, customer and site visits. You will provide administrative support for preparations of Ultrasound Services meetings and Enterprise Champion business meetings such as Remote-Digital Enterprise. Additionally, you will provide administrative support for budget, purchase orders tracking and manage expense reporting and travel booking for your leader in Concur. You will deliver, sometimes fully independently, the full range of administrative tasks which could involve a high level of responsibility and confidential matters. This also includes the tracking of important tasks and deadlines as well as communication to the Services Leadership team. You will work with a strong Leadership Team that reports directly to the Services Leader to continue to move the business forward and communicate with the team as necessary. You will also work with the Global Service Leaders Executive Assistant team coordinating Service Leaders Meetings as required weekly and monthly and as needed. Furthermore, you will work with the Remote-Digital Services Enterprise Leadership (EA) team, including ExCo (EA) to coordinate the Remote-Digital Services Meetings as required weekly, monthly and as needed.

Requirements

• 5+ years of work experience as an Executive/Management Assistant in a fast-paced, dynamic, international environment.
• Strong attention to detail and ability to learn and know the landscape to lead when necessary.
• Exceptional verbal and written communication skills in English.
• Demonstrated track record of proactivity and willingness to take initiative.
• Ability to set priorities under high pressure and independently identify and resolve problems.
• Strong communication, organization, and planning skills.
• Strong skills in Outlook calendar and mail management.
• Associate's degree required; Bachelor's degree preferred in a related field.

Nice To Haves

• Experience as an Executive Assistant in a large international company.

Responsibilities

• Support the Global Ultrasound Services & Solutions Leader in effective leadership of Ultrasound Services.
• Handle comprehensive and complex calendar management and meeting preparations.
• Conduct complex and detailed visa/travel arrangements.
• Plan and organize leadership meetings, including off-sites, customer and site visits.
• Provide administrative support for Ultrasound Services meetings and Enterprise Champion business meetings.
• Manage budget, purchase orders tracking, and expense reporting in Concur.
• Deliver a full range of administrative tasks with high responsibility and confidentiality.
• Track important tasks and deadlines and communicate with the Services Leadership team.
• Coordinate Service Leaders Meetings with the Global Service Leaders Executive Assistant team.
• Coordinate Remote-Digital Services Meetings with the Remote-Digital Services Enterprise Leadership team.

Benefits

• Generous PTO
• 401k (up to 7% match)
• HSA (with company contribution)
• Stock purchase plan
• Education reimbursement

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Ambulatory Health Care Services
• Education Level: Associate degree