Executive Assistant to VP and Director of Intercollegiate Athletics

Baylor University • Waco, TX

20h • Onsite

About The Position

The Executive Assistant to the VP & Director of Intercollegiate Athletics (AD) provides high-level administration and operations support to the Athletic Director and ensures efficient management of the AD's office, facilities communication across internal and external stakeholders, and supports strategic initiatives that advance the department's mission and goals, while adhering to the overall Christian Mission of Baylor University. A bachelor’s degree and five years of relevant experience are required. A combination of education and experience will be considered in lieu of the degree requirement. All applicants must be currently authorized to work in the United States on a full-time basis.

Requirements

• A bachelor’s degree and five years of relevant experience are required.
• A combination of education and experience will be considered in lieu of the degree requirement.
• All applicants must be currently authorized to work in the United States on a full-time basis.
• Demonstrated proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other collaboration tools such as Qualtrics, SharePoint, or Teams
• Ability to comply with university policies
• Maintain consistent in-person presence and punctuality in support of executive-level responsibilities

Responsibilities

• Provide administrative support to the Vice President & Director of Intercollegiate Athletics, including scheduling meetings, managing calendars, and organizing travel arrangements
• Ensures confidential and proactive support in gathering and organizing data for executive discussions, including meetings with university staff and external entities
• Assist in the preparation and distribution of reports, presentations, and communications related to athletics programs
• Collaborates in the creation of presentations, meeting agendas, meeting minutes, correspondence, and responses on university-related issues
• Manage special projects or initiatives as assigned by the Athletic Director
• Manages the Athletic Director’s calendar, prioritizing meetings and commitments using judicious discernment
• Manages the Athletic Director’s travel arrangements and expense reimbursement
• Represents the Athletic Director at various meetings or events
• Demonstrate adaptability and agility in shifting priorities, managing multiple responsibilities, and navigating evolving needs
• Perform all other duties as assigned to support Baylor’s Christian mission and values
• Demonstrated proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other collaboration tools such as Qualtrics, SharePoint, or Teams
• Ability to comply with university policies
• Maintain consistent in-person presence and punctuality in support of executive-level responsibilities

Benefits

• As part of the Baylor family, eligible employees receive a comprehensive benefits package that includes medical, dental, and vision insurance, generous time off, tuition remission, and outstanding automatic retirement contributions.
• Baylor has a comprehensive benefits plan that supports you and your family’s wellbeing and allows you to be a part of the life of a vibrant and active college campus.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Number of Employees: 1,001-5,000 employees