Executive Assistant to the VP for Education

Beth Israel Lahey Health • Boston, MA

194d

About The Position

When you join the growing BILH team, you're not just taking a job, you're making a difference in people's lives. The Executive Assistant will support the Vice President for Education at Beth Israel Deaconess Medical Center. This position will also support general departmental administrative work in the Center for Education, to include assisting the Director of Artificial Intelligence and the Office of Education Research. This role will involve some medical student interaction and will assist with onboarding Harvard Medical School students for their rotations at BIDMC. This role will be located onsite in Boston, MA and once fully trained, can work one day remotely per week.

Requirements

• Associate's degree; Bachelor's degree preferred.
• 5-8 years related work experience required.
• Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access and other web-based applications.
• May produce complex documents, perform analysis and maintain databases.

Responsibilities

• Provides complex administrative support and oversees projects in support of an executive.
• Independently initiates, organizes, and implements systems and procedures to efficiently manage special projects, reports and presentation preparations.
• Represents Executive to high level internal and external constituents.
• Answers policy questions and determines appropriate course of action for sensitive issues and matters of significance that have organization-wide visibility and potential cost or organizational repercussions.
• Establishes and maintains influential and strategic relationships at all levels of the organization.
• Gathers information on behalf of Executive, researches and writes memos, letters, and reports which are often complex in nature, utilizing independent judgment.
• Coordinates meetings with community leaders, government agencies, legal and consulting firms; provides them with information of a sensitive nature; must use discretion and judgment in responding to questions and determining issues on medical center access.
• Generates reports determining appropriate data inclusion and output criteria; reviews for validity and accuracy of information and data.
• Manages on-line appointment schedule, coordinates arrangements for multiple meetings, and maintains files for easy access to background material for daily schedule.
• Coordinates complex travel arrangements for meetings and preparation of materials for presentations.

Benefits

• Comprehensive compensation and benefits
• Support for achieving a healthy and balanced life

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Hospitals
• Education Level: Associate degree