Executive Assistant to the Vice President for Student Affairs

LANE COLLEGE • Jackson, TN

119d • $30,000 - $35,000

About The Position

The Administrative Assistant to the Vice President for Student Affairs and Manager provides high-level administrative support to the Vice President and manages the daily operations of the Division of Student Affairs. This position plays a critical role in supporting the various departments within the Division of Student Affairs, ensuring efficient communication, coordination, and execution of student-centered programs and services that align with Lane College’s mission.

Requirements

• Associate’s degree or equivalent experience in office administration or related field.
• Minimum of 3 years of administrative experience, preferably in higher education.
• Proficiency in Microsoft Office Suite and office management software.
• Strong organizational, communication, and interpersonal skills.
• Ability to manage multiple tasks and prioritize effectively.

Nice To Haves

• Bachelor’s degree.
• Experience working in student affairs or student services.
• Familiarity with student information systems (e.g., Banner, Jenzabar).

Responsibilities

• Serve as the primary administrative liaison for the Vice President for Student Affairs.
• Manage the Vice President’s calendar, schedule meetings, and coordinate travel and event logistics.
• Draft and prepare correspondence, reports, presentations, and meeting materials.
• Maintain confidentiality and professionalism in all communications and recordkeeping.
• Oversee daily operations of the Division of Student Affairs, including supply inventory, equipment maintenance, and workspace organization.
• Supervise and schedule student workers and interns assigned to the office.
• Ensure the office environment is welcoming, organized, and responsive to student and staff needs.
• Maintain filing systems and records in accordance with institutional policies and FERPA guidelines.
• Provide administrative and logistical support to departments within the Division of Student Affairs.
• Assist with coordination of interdepartmental meetings, initiatives, and collaborative events.
• Support departmental reporting, data collection, and communication efforts.
• Facilitate cross-departmental scheduling and resource sharing.
• Assist in planning and executing student affairs programs, workshops, and campus-wide events.
• Coordinate event logistics including space reservations, catering, materials, and communications.
• Serve as a point of contact for vendors and external partners supporting student affairs initiatives.
• Monitor and reconcile budgets for the Division of Student Affairs and assist departments with budget tracking.
• Process purchase orders, invoices, and expense reports in compliance with college financial policies.
• Maintain records of expenditures and assist with annual budget planning.
• Manage internal and external communications for the Office of Student Affairs.
• Maintain departmental websites, social media accounts, and digital bulletin boards.
• Disseminate timely information to students, faculty, and staff regarding student affairs programs and services.

What This Job Offers

• Job Type: Full-time
• Education Level: Associate degree