Executive Assistant to the Vice President for Government Relations

University Of Michigan • Ann Arbor, MI

393d • Remote

About The Position

The Executive Assistant to the Vice President for Government Relations plays a crucial role in supporting the Vice President by managing a variety of operational and administrative tasks. This position requires a proactive individual who can thrive in a fast-paced environment, providing confidential executive-level support and coordinating logistics for high-impact projects and events. The role demands excellent organizational skills, attention to detail, and the ability to work independently while also being a collaborative team member.

Requirements

• A minimum of five years experience supporting executive-level leaders and interpreting and implementing organizational policies and procedures.
• A strong understanding of university policies and procedures is preferred.
• Demonstrated professionalism as a member of a collaborative, respectful, and high-functioning leadership team.
• Positivity, respect for others and superb attention to detail.
• Diplomacy and ability to interact with all members of the institution.
• Expert level proficiency in Google collaboration tools, Zoom, Dropbox, Microsoft Office Suite, and Adobe Acrobat.

Nice To Haves

• Higher education or elected officeholder support experience.
• Experience supervising others.
• Experience with internal UM processes and controls a plus.

Responsibilities

• Coordinate and manage the Vice President's calendar, ensuring optimal time use.
• Arrange appointments, meetings, and conference calls, considering priority and urgency.
• Plan and coordinate logistics for meetings, events, and visits from internal and external business partners.
• Ensure all arrangements are in place, including venue booking, travel arrangements, and necessary materials.
• Provide project coordination and support for key initiatives led by the VPGR.
• Manage complex scheduling, prepare and distribute meeting materials, and track project timelines.
• Anticipate future needs and report on progress, ensuring key milestones are met.

Benefits

• Hybrid work mode eligibility
• Full-time position
• Regular employment status

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Educational Services
• Education Level: No Education Listed