Executive Assistant to the SVP, Chief Legal Officer & Corporate Secretary

Suntory Global Spirits•New York, NY

28d

About The Position

At Suntory Global Spirits, we craft spirits of the highest quality and deliver brilliant experiences to people around the world. Suntory Global Spirits has evolved into the world's third largest leading premium spirits company ... where each employee is treated like family and trusted with legacy. With our greatest assets - our premium spirits and our people - we're driving growth through impactful marketing, innovation and an entrepreneurial spirit. Suntory Global Spirits is a place where you can come Unleash your Spirit by making an impact each and every day. What makes this a great opportunity? Serve as a trusted partner for Suntory Global Spirits’ SVP, Chief Legal Officer (CLO) and a key member of the global Legal, Public Affairs and Compliance (LPAC) team, driving operational priorities and providing high-impact administrative support in a dynamic business environment. This role is responsible for ensuring the seamless execution of a diverse range of initiatives, fostering collaboration across the organization, and stewarding sensitive and confidential information with utmost discretion and diplomacy. The successful candidate will be required to interact effectively and proactively at all organizational levels, including with C-suite officers and the Board of Directors. The successful candidate will act autonomously, exercising independent judgment to evaluate situations, identify challenges, anticipate needs, prioritize competing demands, and make decisions on matters that have company-wide impact. This role requires exceptional business acumen, global and cross-cultural awareness, and the ability to manage complex projects and relationships across a diverse and multi-cultural organization.

Requirements

High school graduate required (Bachelor’s degree or business school courses preferred).
Minimum of 10 years of previous executive assistant experience required, preferably including a corporate legal department and/or law firm setting.
Thorough knowledge of executive administrative procedures; strong verbal communications skills; excellent grammar and other business English and written/composition skills.
Proficiency in Microsoft Office Suite; curiosity and learning agility for cutting-edge tools and technologies.
Must be flexible and agile when plans change and show calm under pressure to adapt to those changes.
Must be culturally astute, demonstrate an inclusive mindset, and have substantial experience working with international team members and counterparties.
Strong ability to prioritize effectively in line with the guidance of the CLO and senior team members and understand key focus areas.
Attention to detail; unquestioned personal integrity and capability to maintain confidentiality; a demonstrated ability to effectively interact at all organizational levels including C-Suite executives, global leaders and corporate directors; an intense customer service and people orientation, and the willingness to introduce creative ideas in pursuit of continuous improvement.

Responsibilities

Prioritize and manage the CLO’s agenda, including strategic scheduling, resource allocation, and time optimization. Exercise discretion in making commitments on behalf of the CLO within agreed parameters.
Prepare for and coordinate Suntory Global Spirits’ quarterly Board of Director meetings and other leadership team meetings, including arrangement of meeting sites, catering, AV, ground and air transportation, hotel accommodations and other matters.
Assist in the preparation of Board of Director documentation, including notices, itineraries and meeting materials.
Oversee travel policy compliance and vendor relationships, ensuring seamless travel arrangements for the CLO and senior team members, including extensive international travel, visa applications, and expense reporting.
Assist in preparing presentation materials, correspondence and other draft documentation under direction of the CLO and senior team members.
Undertake related duties as assigned, which may include timely and accurate expense report processing, budget preparation, preparing purchase requisitions, ordering products and services, and managing department office supplies.
Perform gatekeeper role for external legal inquiries and correspondence.
Demonstrate teamwork with other administrative professionals inside and outside the LPAC function in addressing issues in a fast-paced, dynamic environment.
Draft and review high-level correspondence and communications for the CLO, ensuring clarity, confidentiality, and alignment with organizational goals.
Provide legal support under attorney supervision, including contract administration, litigation/investigation support, and legal calendar/document management, while ensuring confidentiality and retention compliance.