Executive Assistant to the President

Bethel University TN • Mckenzie, TN

193d

About The Position

The Executive Assistant to the President serves as a key member of the president's staff providing assistance in a variety of administrative responsibilities. This position works closely with the Board of Trustees, Senior Leadership Team of the university, and the broader University community. Under the direct supervision of the President, the Executive Assistant is responsible for 1 shift, 8 hours/day, 5 days/week. Incumbents are subject to callback as deemed necessary.

Requirements

• High School Diploma
• 3-5 years experience in a similar environment.

Nice To Haves

• Bachelor's Degree
• 3-5 years experience in a similar environment.

Responsibilities

• Provides administrative support to the president, including calendar management; maintaining the President's appointment schedule by planning and scheduling meetings, conferences, and travel; Make travel and guest arrangements.
• Ensure a welcoming and professional environment for all guests of the office of the President, welcoming guests and customers by greeting them in person or on the telephone, answering or directing inquiries and providing customer service; Receive calls, take messages and route correspondence.
• Act as the point of contact between the President and internal/external staff, faculty, students and customers; Provide a bridge for smooth communication between the President's Office and faculty, staff and students; demonstrating leadership to maintain credibility, trust and support with staff and faculty.
• Organize and maintain files and records; Record, transcribe and distribute minutes of meetings as needed; and coordinate special project-based work.
• Provide administrative support for the Board of Trustees, including preparation of meeting materials, arrangement of travel, oversight of meeting, set up, and participation in meetings when needed.
• Performs related accountabilities/responsibilities as required or directed.

What This Job Offers

• Job Type: Full-time
• Industry: Educational Services
• Education Level: High school or GED