Executive Assistant to the President & HR Coordinator

MAINE COMMUNITY COLLEGE SYSTEM • Evans, GA

4d

About The Position

The Executive Assistant to the President plays a vital role in supporting the leadership and daily operations of the President’s Office. This full-time confidential position provides high-level administrative and organizational support to the President, ensuring the smooth coordination of executive activities, communications, and institutional priorities. The role requires professionalism, discretion, and the ability to manage multiple responsibilities in a dynamic environment. In addition to executive support, this position serves as an important resource for the College’s human resources functions. The Executive Assistant assists with internal and external human resources inquiries, administers employee benefits, and leads the onboarding process for new employees. As the primary contact for new hires, this role helps create a welcoming and positive introduction to the College community. Working collaboratively across departments, the Executive Assistant communicates effectively with employees regarding benefits and human resources matters while ensuring compliance with applicable labor laws, internal policies, and Maine Community College System procedures. This position also supports and helps coordinate key institutional initiatives and events, including employee and student recognition programs, scholarship celebrations, community fundraising events, student leadership activities, alumni engagement opportunities, and public relations communications. The ideal candidate is highly organized, detail-oriented, and committed to supporting a collaborative and mission-driven environment while contributing to the success of the College and its community.

Requirements

• Bachelor’s degree and a minimum of two years of administrative experience, preferably within a public or higher education setting.
• Extensive experience managing multiple priorities, working with diverse constituents, and thriving in a fast-paced, multi-tasking environment.
• Strong working knowledge of human resources practices in addition to broad administrative support responsibilities.

Responsibilities

• Providing high-level administrative and organizational support to the President
• Ensuring the smooth coordination of executive activities, communications, and institutional priorities
• Assisting with internal and external human resources inquiries
• Administering employee benefits
• Leading the onboarding process for new employees
• Communicating effectively with employees regarding benefits and human resources matters
• Ensuring compliance with applicable labor laws, internal policies, and Maine Community College System procedures
• Supporting and helping coordinate key institutional initiatives and events

Benefits

• WCCC offers a full suite of employee benefits including health, dental, vision and life insurance, retirement savings, flexible savings accounts, employee assistance program, tuition waivers, 529 education plan MCCS matching grant and paid holidays, vacation, and sick time.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level