Executive Assistant to the President-CEO

White River Health System Inc • Batesville, AR

6h

About The Position

The Executive Assistant to the President-CEO plays a pivotal role in ensuring the smooth and efficient operation of the executive office. This position is responsible for managing the President-CEO’s complex schedule, coordinating communications, and facilitating strategic initiatives by acting as a trusted liaison between the executive and internal or external stakeholders. The role demands a high level of discretion, professionalism, and organizational skill to handle sensitive information and prioritize competing demands effectively. By anticipating the needs of the President-CEO and proactively addressing challenges, the Executive Assistant enables the executive to focus on high-impact leadership and decision-making.  While this role prioritizes direct support of the President-CEO, the Executive Assistant is also expected to provide high-level administrative and operational support to the broader executive team as needed, helping ensure seamless coordination and efficiency across the C-suite. Ultimately, this position contributes significantly to the overall success and productivity of the organization by providing comprehensive administrative and operational support at the highest level.

Requirements

• Bachelor’s degree or equivalent experience in business administration, communications, or a related field.
• Minimum of 5 years of experience supporting senior executives, preferably at the C-suite level.
• Proven ability to manage complex calendars and coordinate multiple priorities simultaneously.
• Exceptional written and verbal communication skills.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual meeting platforms.

Nice To Haves

• Experience working in a fast-paced corporate or nonprofit environment.
• Advanced knowledge of project management tools and software.
• Familiarity with financial and budgetary processes.
• Demonstrated ability to work independently and exercise sound judgment in high-pressure situations.
• Certification as an Executive Assistant or Administrative Professional (e.g., CAP, PACE) is a plus.

Responsibilities

• Manage and maintain the President-CEO’s calendar, including scheduling meetings, appointments, and travel arrangements with attention to detail and time sensitivity.
• Serve as the primary point of contact between the President-CEO and internal teams, board members, clients, and external partners, ensuring clear and timely communication.
• Prepare, review, and edit correspondence, reports, presentations, and other documents to support executive initiatives and meetings.
• Coordinate and organize executive meetings, including preparing agendas, taking minutes, and following up on action items to ensure progress and accountability.
• Handle confidential information with the utmost discretion and maintain a high level of professionalism in all interactions.
• Assist with special projects and research as needed to support strategic planning and organizational goals.
• Facilitate the flow of information and prioritize requests to optimize the President-CEO’s time and focus.
• Provide executive-level administrative support to other members of the executive leadership team as needed, including calendar coordination, meeting preparation, document support, and cross-departmental communication.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1,001-5,000 employees