Executive Assistant to the President & CEO

U.S. Global Leadership Coalition • Washington, DC

306d • $50,000 - $60,000

About The Position

The U.S. Global Leadership Coalition is seeking a creative, energetic, and detail-oriented professional to serve as the Executive Assistant to the President & CEO. This individual will coordinate and execute a wide range of tasks and projects for the executive office. The position requires a candidate who is versatile, tactful, deadline-driven, motivated, and organized. The ideal candidate must be able to multi-task and be comfortable working in a fast-paced, high-energy, and collaborative environment. The position will reside in Washington, D.C., and report to the President & CEO. At USGLC, we are committed to fostering a culture of inclusiveness and belonging among staff, volunteers, and partners.

Requirements

• A minimum of a bachelor's degree is preferred but not required.
• A minimum of 2 years experience supporting a principal is preferred.
• Strong communication (written and oral) and interpersonal skills are essential.
• Must be proficient in Word, Outlook, Excel, and PowerPoint.
• Highly organized with an ability to juggle multiple tasks.

Responsibilities

• Provide support to President/CEO by strategically managing her schedule for internal and external meetings and appointments to maximize the office and platform for the organization's mission.
• Provide guidance and manage requests from the organization's senior staff seeking the CEO's time to use it in the most efficient, impactful manner.
• Oversee and manage the CEO's USGLC email account.
• Lead bi-monthly meetings with members of senior staff on internal and external speaking engagements to determine where to leverage the CEO's voice and brand.
• Stay ahead of all organization events and the CEO's meetings and appointments to quickly respond and adjust to changes in the CEO's schedule.
• Support the CEO with background research, briefing memos, talking points, and preparing presentations, including PowerPoints.
• Contact and follow-up with offices to schedule and confirm USGLC appointments.
• Ensure that the CEO has background materials in advance of meetings.
• Provide any necessary follow-up materials after appointments.
• Handle CEO's travel arrangements and prepare logistics memos for all trips.
• Assist the USGLC Executive Team, primarily the Chief of Staff and Chief Financial Officer, with various projects to maximize the effectiveness of USGLC executive responsibilities.
• Support USGLC Executive Team with the management of the USGLC Board of Directors, including meetings, communications, and governance, as needed.
• Support USGLC Executive Team in internal and external meetings, including drafting meeting notes, agendas and preparing follow-up materials, including thank-you notes, as necessary.
• Assist USGLC Executive Team with special projects, including strategic planning sessions.
• Manage day-to-day office management tasks such as general office supplies, conference rooms, mail, general building operations, and other duties as needed.

Benefits

• Health and disability insurance
• Retirement plans
• Paid annual and sick leave
• Federal holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Bachelor's degree