Executive Assistant to the President, ADHC

Anaheim Ducks Hockey Club•Anaheim, CA

40d•$90,000 - $110,000•Onsite

About The Position

A great experience starts with you! Honda Center welcomes fans, performers, and athletes from around the globe. Our team members are an integral part of the event experience through their interactions with guests. Whether you’re looking to create a great guest experience at a concert, support business growth and development, work behind-the-scenes during an Anaheim Ducks game, or anything in-between, this is your opportunity to start the next chapter of your career story and help create a one-of-a-kind fan experience at Honda Center. Once you've had a chance to explore our current open positions, apply to the ones you feel best suit you, as an applicant, you can always see your application status in your profile. We seek an experienced Executive Assistant to support the President, Anaheim Ducks Hockey Club. This role oversees and manages the flow and exchange of information, streamlines interactions, and facilitates initiatives for the President, ADHC. The Executive Assistant performs administrative duties requiring confidentiality, discretion, tact, diplomacy, sound judgment, and excellent decision-making skills. Success in this role requires a positive attitude, a strong work ethic, outstanding communication and customer skills, high-level project management skills, and close attention to detail.

Requirements

Minimum 10 years of experience in an administrative role, preferably supporting a high-level executive
Excellent verbal and written communication skills
Excellent interpersonal and customer service skills
Excellent organizational skills and attention to detail
Extremely proficient in Microsoft Office Suite or related software with the ability to learn new or updated software
Basic understanding of clerical procedures and systems such as recordkeeping and filing
Able to work independently
Able to work nights, weekends and holidays in accordance with game schedule and other team events
Knowledge, Skills, and Experience Experience Required - 10+ Year
This position is on-site.

Nice To Haves

Bachelor’s degree in a related field preferred

Responsibilities

Work as a team with the President, ADHC to provide administrative, operations, and project/initiative management assistance to support various departments within the organization
Communicate with members of the NHL League offices and Club teams.
Perform clerical and administrative tasks, including drafting letters, spreadsheets, memos, invoices, reports, presentations, and other documents for senior staff
Answer and transfer phone calls, screening when necessary
Maintain filing systems and records as assigned, including digitally
Retrieve information as requested from records, email, minutes, and other related documents
Maintain business calendar for ADHC president collaborating with other supported executives and leadership staff
Coordinate and schedule meetings, appointments, travel, and accommodations
Proofread legal documents and generate redlines and final formatted documents
Receive and transmit invoices from third parties and assist in tracking department expenditures
Gather and analyze data housed in internal and external databases as requested
Draft internal and external communication and correspondence on behalf of the President, ADHC
Collaborate with other Executive Assistants to successfully coordinate projects and schedules
Provide administrative support to the ADHC General Counsel including subpoena requests and other administrative matters
Prepare agendas and schedules for meetings
Prepare and submit expense reports
Participate in special projects
Maintain the highest quality service standards working with internal/external partners
Maintain professionalism and strict confidentiality with all materials
Perform other related duties as assigned