Executive Assistant (To the Executive Vice President of Disaster)

The Lemoine Company • Baton Rouge, LA

394d

About The Position

The Executive Assistant to the Executive Vice President of Disaster at The Lemoine Company plays a crucial role in ensuring the smooth operation of daily activities within a dynamic and mission-focused environment. This position involves managing communications, coordinating schedules, and overseeing various administrative tasks while maintaining confidentiality and discretion. The ideal candidate will be resourceful and capable of independently managing projects from start to finish, all while supporting the EVP in their responsibilities.

Requirements

• High School Diploma or equivalency.
• Two to four years of relevant administrative experience.
• Efficient in the use of Microsoft Office Suite, especially in building and manipulating spreadsheets and databases.
• Excellent interpersonal skills in fostering and maintaining relationships in a project team environment.
• Excellent communication skills, especially in written correspondence and technical writing.
• Strong time management and organizational skills to cope effectively with deadlines and multiple demands.
• Detail-oriented, results-driven, and excellent at multitasking.
• Proficiency in using standard office equipment such as computers, fax, photocopier, scanner, etc.
• Knowledge of the Disaster Industry is preferred.

Responsibilities

• Serve as the primary communication liaison and reporting assistant to the EVP of Disaster.
• Coordinate and manage schedules for special events, conferences, and workshops.
• Prepare, review, and manage the EVP's monthly expense reports, ensuring accuracy, compliance with company policies, and timely submission.
• Handle daily communication management, including filtering and organizing emails, physical mail, and voicemail for the EVP.
• Coordinate logistics and operations for both local and off-site meetings and events.
• Arrange travel plans for the EVP, ensuring smooth coordination for business trips.
• Build and edit meeting agendas while coordinating meeting logistics.
• Assist in developing proposals and presentations, including initial planning, research, and final production.
• Provide support and meeting coordination for the EVP's involvement with various non-profit boards.
• Perform confidential administrative tasks, including researching data and preparing reports as requested.
• Provide administrative support to other Vice Presidents and Managers as needed.
• Assist the office administrator with supply orders and office maintenance as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Specialty Trade Contractors
• Education Level: High school or GED