Executive Assistant to the Executive Director

The Neon Museum • Las Vegas, NV

1d • Onsite

About The Position

The Neon Museum is a dynamic, community‑centered institution entering an exciting period of growth, including a major capital campaign that will hold a tremendous impact on visitors to and residents of Las Vegas. We are seeking a highly organized, professional, and personable Executive Assistant (EA) to support the Executive Director and serve as a key ambassador for the Museum.

This role is ideal for someone who thrives in a fast‑paced environment, enjoys working with a wide range of people, and brings a collaborative, positive approach to every task.

The Executive Assistant is the Executive Director’s primary support partner and the first point of contact for staff, board members, donors, community leaders, and visitors. This position manages complex calendars, coordinates high‑level communications, and ensures the Executive Director’s time and priorities are aligned with organizational needs. The EA will also play a central role in supporting the Museum’s capital campaign, engaging with diverse stakeholders and providing exceptional hospitality to visiting guests.

Because the EA will have access to confidential information, discretion and integrity are essential.

Requirements

• 5+ years of executive support experience, with an organization with a guest and / or donor engagement aspect.
• Exceptional organizational skills and the ability to manage multiple priorities.
• Strong minute‑taking, documentation, and follow‑through abilities.
• High level of discretion and commitment to confidentiality.
• Warm, professional demeanor with excellent interpersonal and communication skills.
• Experience managing multiple calendars and complex scheduling.
• Proficiency with Microsoft Office Suite, Canva, and other collaboration tools.
• Adept at the technology necessary for physically setting up presentations, teleconferencing, and systems.
• Bachelor’s degree or equivalent experience preferred.

Nice To Haves

• Knowledge of MS Project or similar project management software preferred.
• Collaborative energy that strengthens relationships across the Museum.
• Professional communication that reflects the Executive Director’s voice and priorities.
• Adaptability in a fast-paced environment as the Museum grows and the capital campaign advances.
• Hospitality mindset that ensures every visitor feels welcomed and valued.
• Unwavering discretion in handling sensitive information.

Responsibilities

• Manage multiple, complex calendars for the Executive Director, including internal meetings, donor engagements, campaign activities, and community events.
• Coordinate travel, meeting logistics, and hospitality for visiting guests and VIPs.
• Oversee email management, draft correspondence, and maintain the Executive Director’s contacts with the highest level of confidentiality.
• Serve as a trusted communication bridge between the Executive Director, staff, board and committee members.
• Prepare meeting materials, including agendas, packets, and presentations for board, committee, and senior team meetings.
• Take accurate minutes and translate discussions into clear, actionable follow‑up items.
• Work closely with donors, consultants, volunteers, and community partners involved in the campaign.
• Coordinate campaign‑related meetings, events, and communications.
• Provide warm, professional hospitality to visiting donors and stakeholders.
• Serve as the Museum’s first point of contact for inquiries from the public and community partners.
• Represent the Executive Director and the Museum with professionalism, clarity, and a welcoming demeanor.
• Be knowledgeable as to the Museum’s constituents, donors, and stakeholders with the ability to engage in strong, positive relationships.
• Manage multiple projects simultaneously while maintaining strong attention to detail.
• Maintain organized systems for files, communications, and workflow.
• Collaborate across departments to support Museum-wide initiatives and priorities.

Benefits

• Employer-contributed 403(b) retirement plan.
• Accrued paid vacation
• Additional 10 days observed paid holidays per annum. With opportunity to earn double and triple pay if worked.
• Museum store discount and other discount programs.
• Employee complimentary museum ticket program for friends and family.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 11-50 employees