Executive Assistant to the Dean

Purdue University•West Lafayette, IN

40d

About The Position

Job Summary Provide a wide range of administrative support for the Dean of the Purdue College of Veterinary Medicine. Maximize the effectiveness of department operational processes and communications. Serve as a liaison with multiple contacts, internal and external to the University. Facilitate communication, plan events, draft and edit various documents, schedule meetings, and manage the executive's calendar. Coordinate special projects involving independent research and work with all levels of internal management and staff. Responsible for providing executive-level support for the Dean; manage the Dean's calendar to ensure scheduling priorities are met; under the supervision of the Assistant Dean for Administration, plan for future meetings on the Dean's calendar, and account for logistical challenges. Should possess strong project management skills and be customer-centric. The position requires a highly responsive individual who is diligent and focused on achieving excellence. The office environment is fast-paced and requires a high level of attention to detail. Responsible for ensuring travel arrangements are made and expense reports are properly submitted. This position offers a chance to make a meaningful impact at a prestigious institution known for innovation and research excellence. Join our community of lifelong learners and contribute your skills to this critical program. At Purdue, you'll find unrivaled pride and unlimited potential as we persistently pursue the next giant leap together. Take the next step in your career journey - apply now to help build a better world at Purdue University.

Requirements

Bachelor's degree in communications, Business Administration, Management, or a related field
Two to three (2-3) years of experience in a high-level administrative support role, or equivalent
An equivalent combination of education and experience may also be considered
Ability to use discretion and independent judgement when making sound decisions, balancing facts, priorities, and possible outcomes.
Ability to handle frequent interruptions, prioritize tasks, meet deadlines, and maintain confidentiality
Strong organizational and time management skills and attention to detail
Excellent written, verbal, and interpersonal communication skills
Advanced computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, web conferencing tools, etc.
Skilled in collaborating and communicating to build relationships with individuals at all levels within and external to the university to support department needs
Skilled in interpreting policies and procedures to proactively resolve issues
Ability to identify problems, generate ideas for improvement, and implement or recommend solutions
Ability to use discretion regarding when to involve the Executive, when to resolve issues independently, or when to engage others.
Ability to make decisions quickly and adjust as needs arise in a high-pressure environment.

Responsibilities

Draft and edit communications; conduct research and prepare reports and presentations
Maintain executives' calendars, schedule complex meetings, prepare agendas, arrange travel, and ensure support materials are prepared and available
Exercise discretion and independent judgment to collect and analyze information requests and identify trends
Respond to non-routine inquiries and issues from internal and external sources
Develop, implement, and maintain/improve processes related to administrative operations to ensure compliance with university policies and procedures
Coordinate the logistics of various department programs, projects, workshops, events, and presentations
Update and maintain department databases, websites, and mailing lists
May mentor and train lower-level support staff