Executive Assistant to the COO
About The Position
We are seeking a dynamic, resourceful, and forward-thinking Executive Assistant to partner directly with our Chief Operating Officer (COO). This role is far more than calendar management-it's about anticipating needs, creating order out of complexity, and ensuring the seamless execution of strategic initiatives. The ideal candidate will be a sharp multitasker, a polished communicator, and a natural problem solver who thrives in a fast-paced healthcare environment. You will act as the COO's right hand, ensuring that leadership operations run smoothly and efficiently.
Requirements
- Minimum of five (5) years of executive-level administrative experience, preferably within healthcare, nonprofit, or complex multi-site organizations.
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and strong comfort with emerging technology platforms.
- Exceptional organizational skills with a keen ability to manage multiple priorities simultaneously.
- Excellent written and verbal communication skills; able to communicate with diplomacy, confidence, and clarity.
- Proven track record of discretion and sound judgment when handling confidential or sensitive information.
- A professional demeanor with the ability to adapt quickly, stay composed under pressure, and maintain a positive attitude.
Nice To Haves
- Strong initiative and the ability to think several steps ahead.
- A solutions-focused mindset with a genuine enthusiasm for improving processes and supporting others.
- Natural relationship builder who fosters trust, credibility, and collaboration across teams.
- Passion for healthcare access, equity, and community impact.
Responsibilities
- Serve as the strategic gatekeeper for the COO, managing complex calendars, meetings, and high-level communications with precision and professionalism.
- Draft and prepare correspondence, reports, and presentations that reflect clarity, quality, and strategic insight.
- Coordinate logistics for executive meetings, including agendas, briefing materials, and follow-up tracking.
- Maintain a forward-looking view of priorities-anticipating needs, identifying potential obstacles, and offering proactive solutions.
- Foster strong cross-departmental collaboration, acting as a trusted liaison and ambassador for the COO's office.
- Ensure confidentiality, accuracy, and timeliness in all matters handled on behalf of executive leadership.
- Support organizational projects and initiatives aligned with the COO's strategic goals.
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Industry
Ambulatory Health Care Services
Education Level
No Education Listed
Number of Employees
51-100 employees
