Executive Assistant to the CMO & EVP, Global Comms

NYC Tourism + Conventions • New York, NY

11h • Hybrid

About The Position

New York City Tourism + Conventions is the official destination marketing organization and convention and visitors bureau for the five boroughs of New York City. Our mission is to invite the world and energize the City, building equitable, sustainable economic prosperity and community through tourism for the mutual benefit of residents, businesses, and visitors. NYCtourism.com is the official website of New York City, reaching visitors in their trip-planning stages and showcasing everything the City has to offer. The site is also home to key marketing programs including NYC Restaurant Week®, NYC Broadway WeekSM, and more.

The Executive Assistant provides high-level, confidential support to EVP, Global Communications and the Chief Marketing Officer. This role manages day-to-day operations, ensures alignment across priorities, and supports execution of key initiatives. You will manage complex schedules, coordinate meetings and communications, and support leadership engagement with internal and external stakeholders. You will also be a partner across teams to keep work moving and ensure follow-through.

Requirements

• 5-7 years of experience and a strong understanding of executive operations and C-suite support
• High attention to detail with strong organization and time management
• Ability to prioritize competing demands and shift quickly as priorities change
• Clear, professional written and verbal communication
• Strong judgment and discretion when handling sensitive information
• Ability to anticipate needs and act with limited direction
• Proficiency in Microsoft Office, calendar management, and virtual meeting tools
• Experience coordinating across teams and managing stakeholders
• Ability to manage projects, track deliverables, and ensure follow-through
• Strong problem-solving skills with a solutions-oriented mindset
• Ability to build relationships and work effectively across all levels of the organization
• Comfort supporting high-profile executives in fast-paced environments

Responsibilities

• Manage complex calendars, meetings, and travel across multiple priorities
• Anticipate conflicts and adjust schedules to align with business needs
• Serve as a point of contact for internal and external stakeholders
• Handle sensitive information with discretion
• Coordinate executive meetings, agendas, and materials
• Capture notes, track action items, and ensure follow-up
• Support Board-related logistics and communications as needed
• Manage inbox flow, prioritize requests, and ensure timely responses
• Draft and edit communications on behalf of leadership
• Coordinate across teams to ensure alignment on priorities
• Support strategic initiatives led by Global Communications and Marketing
• Assist with planning and execution of executive events and engagements
• Coordinate travel, logistics, and materials for high-profile meetings
• Improve workflows to increase efficiency across executive operations
• Maintain tracking systems, documents, and records
• Complete expense reports and support vendor coordination

Benefits

• Hybrid Schedule: 3 days in-office (Tues/Wed required + 1 flex day); Fridays remote.
• Generous Time Off: PTO Bank (personal, sick, and vacation)
• Holidays: up to 12 paid company holidays, plus extended Winter Break.
• Floating Holiday: 1 per year, front-loaded.
• Healthcare: Premium medical, dental, and vision plans, plus HRA.
• Retirement & Development: Retirement savings plan and professional development opportunities.
• Perks: Cell phone credit to subsidize your plan and a monthly commuter allowance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed