EXECUTIVE ASSISTANT TO THE CITY MANAGER

City of Alamogordo, NM•Alamogordo, NM

46d•$18

About The Position

Under general supervision, performs daily work assignments for the Office of the City Manager in accordance with the Employee Manual, Department Policies and Procedures, City of Alamogordo Ordinances, and any applicable State or Federal authority.

Requirements

Associate Degree in Business Administration or related field;
Five (5) years of experience as an executive assistant for senior-level management;
Two (2) years of experience in the field of public relations, communications, or other relevant experience;
Valid New Mexico Driver's License, or the ability to obtain within 60 days of employment, with a driving record acceptable to the City of Alamogordo (valid out-of-state license may be considered);
Or any equivalent combination of education, experience, and training that provides the required knowledge, skills, and abilities.

Nice To Haves

Bachelor's Degree (BS/BA) in Communications, Journalism, Government, Business, Public Administration, Management, or another related discipline.

Responsibilities

Provides complex, responsible, confidential, and administrative support to the City Manager in the overall administration of City operations;
Manages the City Manager's calendar; independently schedules appointments, and establishes daily workflow program;
Organizes attendance at meetings, detailed travel plans, and itinerary for the City Manager, and, as necessary, for department directors; compiles documents for travel-related meetings and attends meetings when requested;
Serves in the capacity of Ombudsman for the Governing Body and City Manager's office, tracking and assisting in the resolution of citizen complaints;
In cooperation with the City Manager and all City departments, assists in responding to inquiries made to the City by the public and other government agencies;
Interacts with local organizations, the public, and the City staff with diplomacy, tact, and discretion;
Prepares fact sheets, brochures, and other special information resources;
Performs as a responsible steward of the public trust and strives for excellence in public service, enhancing the quality of life for all;
Acts in a civil, respectful manner at all times to management, co-workers, and others;
Presents a professional, friendly, courteous image of the City to the public and public officials;
Interprets, communicates, and applies rules, procedures, and policies; answers questions where judgment, knowledge, and interpretation of City policies, procedures, and regulations are necessary;
Composes and prepares confidential correspondence, reports, and other complex documents; maintains accurate and detailed records and logs;
Establishes and prepares spreadsheets, databases, tables, brochures, and other documents;
Researches and assembles information; verifies that information or data is complete, accurate, and consistent; provides analyses for draft reports;
Processes reimbursements and invoices; reconciles expense accounts for the City Manager;
Assists in budget preparation, coordination, research, and analysis; maintains budget files and accounts; and monitors and tracks City Manager budget;
Attends training for professional development;
Serves on the Emergency Action Committee and responds in emergencies as required;
Enters and maintains timekeeping records for the Administration department;
Operates a City vehicle;
Contributes to a high-quality work culture through participation in training and mentoring to develop skills, including safety-related training and skills;
Interacts professionally and provides excellent customer service to all levels of City staff and citizens, to ensure high operational and service standards;
Performs duties in accordance with the Employee Manual, Department Policies and Procedures, City of Alamogordo Ordinances, and any applicable State or Federal authority.
Must obtain and maintain required license(s) and/or certification(s);
May be required to attend evening meetings or work outside of normal business hours in the event of an emergency;
Occasional travel may be necessary;
Serves as the backup to public information personnel as needed;
Maintains the confidentiality of information obtained during the performance of duties;
Performs such other duties as may be assigned.