Executive Assistant to the Chief Philanthropy Officer

San Francisco Symphony • San Francisco, CA

203d • $33 - $34

About The Position

The Executive Assistant to the Chief Philanthropy Officer reports to the Chief Philanthropy Officer and is a member of the Development Team. The Executive Assistant focuses primarily on logistical and administrative support for the Chief Philanthropy Officer. The Executive Assistant serves as the primary point of contact for internal and external parties to reach the Chief Philanthropy Officer for logistics and meeting scheduling. The Executive Assistant will also provide support to the Development Team on an as needed basis.

Requirements

• 2-4 years' experience directly supporting high level development executive leaders.
• Experience working with senior management, board members, musicians, civic and cultural leaders preferred.
• Strong situational awareness; able to handle confidential and sensitive information with discretion.
• Strong organizational skills, with ability to work independently and manage highly detailed tasks.
• Ability to handle multiple tasks and priorities, and meet deadlines in a high-volume, fast-paced environment.
• Excellent communication skills, both written and verbal.
• Ability to professionally and diplomatically communicate and interact with a wide variety of internal and external stakeholders.
• Ability to collaborate effectively in a team environment.
• Advanced knowledge of MSWord, Excel, Outlook.
• Ability to proofread well and to write with clarity and style.
• Excellent problem-solving and project management skills.

Responsibilities

• Supports the efforts of the Chief Philanthropy Officer. Responsibilities include but are not limited to expense reports, ticketing logistics, travel arrangements, and meeting planning and logistics.
• Coordinates and maintains the Chief Philanthropy Officer's calendar, including meetings and activities with the Development Team, Leadership Team, Board of Governors and Board Committees, donors, partners and other external constituents.
• Help manage Chief Philanthropy Officer's email inbox. Draft, edit, and send correspondence and various documents as needed.
• Ensure data is added, edited, and audited in Tessitura and relationships between records are accurately noted throughout the database.
• Attend and/or provide staffing for volunteer meetings, events, and concerts as requested.
• Maintain working knowledge of Development-wide events and protocol to answer Board, donor, or other inquiries on behalf of the department.
• Recognize opportunities and anticipate organizational needs for the Chief Philanthropy Officer and the broader Development department.
• Conduct job functions and activities in alignment with the principles of the SFS's Diversity, Equity, and Inclusion (DEI) work, and support the organization's DEI work through participation in working groups and other initiatives as possible.
• Perform additional duties as required by the SFS.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Performing Arts, Spectator Sports, and Related Industries