Executive Assistant to the Chief Operating Officer

Christianity Today • Wheaton, IL

78d • Remote

About The Position

The Chief Operating Officer (COO) is a pivotal leadership role that bridges internal operations and external ministry impact. Responsible for overseeing critical teams including Human Resources, Publishing (Operations, Marketing and Advertising), Mission Advancement, and Finance, the COO is both an internal strategic leader and an external face of Christianity Today (CT). This high-profile role involves navigating complex partnerships, developing thought leadership content, and representing CT through speaking engagements, media interviews, and written publications. The Executive Assistant is mission-critical to the COO's success, serving as more than a traditional administrative support role. This position requires a strategic partner who can anticipate needs, manage complex logistics, and ensure the COO can focus on driving CT's mission forward. The ideal candidate will be a proactive problem-solver who can seamlessly manage intricate schedules, communications, and operational details.

Requirements

• Proven experience as an executive assistant or high-level administrator
• High school diploma required; college degree preferred
• Demonstrated proficiency with technology and emerging work tools
• Strong alignment with CT's mission and Christian values
• Exceptional verbal and written communication skills
• Advanced planning and time management capabilities
• Proficiency in office management systems and business procedures
• Advanced technological skills, including calendar and communication apps
• Emerging knowledge of AI tools to enhance workflow efficiency
• Proactive and self-motivated with exceptional initiative
• Meticulous attention to detail
• Adaptable and resilient in a dynamic work environment
• Highly trustworthy with sensitive and confidential information.

Responsibilities

• Manage the COO's complex calendar, strategically balancing meetings, events, and essential work margins
• Serve as the primary communication gateway, handling correspondence and appointments with discretion and professionalism
• Represent the COO in communications when appropriate, maintaining the highest standards of professional representation
• Act as a strategic liaison between the COO and internal/external ministry partners
• Facilitate relationship management with the COO's direct reports
• Coordinate and prepare for high-profile speaking engagements, including researching and vetting speaking opportunities, managing event logistics and travel arrangements, preparing background materials and presentation support, coordinating with event organizers and managing communication, and supporting media interactions by helping prepare talking points, scheduling interviews, and managing related logistics
• Plan and execute domestic and international travel arrangements
• Coordinate internal meetings, including but not limited to monthly Operations team meetings, one-on-one sessions, annual strategy sessions, and semi-annual all-staff retreats
• Manage regional events, interfacing with external contractors as needed
• Develop and implement efficient documentation and administrative systems
• Provide comprehensive meeting support through detailed notetaking and follow-up
• Assist with special projects that advance the organization's strategic goals
• Perform additional job-related duties as assigned.

Benefits

• Comprehensive benefits package offered by Christianity Today

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Publishing Industries
• Education Level: High school or GED