Executive Assistant to the CEO
About The Position
Compass Forwarding is seeking a highly organized, composed, and detail-oriented Executive Assistant to the CEO to support a fast-paced executive role within a well-established global logistics organization. This role is ideal for someone who brings a calm, grounding presence, thrives on structure and follow-through, and takes pride in keeping complex days, priorities, and information organized. The position is in-office and requires close, daily collaboration with the CEO. The Nature of the Role The CEO is a strong initiator and big-picture thinker. Your role is to provide continuity, organization, and completion — quietly and consistently. You will: Translate conversations into action items Track commitments and ensure follow-through Create systems that reduce stress and mental load Keep priorities visible and moving without adding pressure This role values reliability, judgment, and steadiness over urgency or theatrics. About Compass Forwarding Compass Forwarding is a privately held, U.S.-based freight forwarding and logistics company with a long operating history and an established international footprint. The company supports complex global supply chains and works with a diverse mix of commercial and institutional clients. Compass employs approximately 150 people globally, operating across multiple offices in the U.S. and key international markets. The organization is professional and execution-focused, with an emphasis on reliability, accountability, and long-term relationships. The culture values structure, clarity, and calm execution over urgency or theatrics. This role supports the CEO directly and plays a key part in maintaining day-to-day organization and focus. A Final Note The right person for this role will keep things moving forward quietly, reliably, and without drama. This is a high-trust position for someone who values order, discretion, and calm execution.
Requirements
- Exceptionally strong organizational skills (non-negotiable)
- Prior experience supporting a senior executive, founder, or CEO
- Calm, steady demeanor in a dynamic environment
- Strong written and verbal communication skills
- High attention to detail and follow-through
- Ability to manage multiple priorities without becoming reactive
Responsibilities
- Manage the CEO’s calendar with thoughtful prioritization and precision
- Protect focus time and ensure adequate preparation for meetings
- Prepare clear daily and weekly agendas
- Anticipate scheduling conflicts and upcoming deadlines
- Capture and track action items from meetings, calls, and discussions
- Maintain clear task lists, timelines, and reminders
- Follow up calmly and persistently until items are completed
- Re-surface priorities without creating friction or stress
- Maintain intuitive, well-organized systems for files, notes, and correspondence
- Capture context and decisions to avoid repeated re-orientation
- Ensure key information and documents are always easy to locate
- Serve as a composed, professional first point of contact
- Filter incoming requests and highlight true priorities
- Draft or manage correspondence on behalf of the CEO when appropriate
- Coordinate travel, itineraries, and logistics
- Assist with preparation of presentations, reports, and briefing materials
- Support special projects requiring structure and consistency
- Handle sensitive information with discretion and care
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
