Executive Assistant to the CEO (with Office + Recruiting Ops)

Watney Robotics • San Francisco, CA

82d

About The Position

Watney develops autonomous robots to enable the growth of critical infrastructure. Having recently raised $21 million in seed funding from Conviction, Abstract and A*, we’re partnering with the world’s largest hyperscalers to accelerate datacenter buildout and breakfix. Join now for a ground-floor seat with outsized ownership and visibility as we scale from prototype to production fleets. Ship real systems, shape the rollout playbook, and leave fingerprints on a category-defining robotics company.

Requirements

• Experience supporting a founder/CEO or senior exec in a fast-moving startup; exposure to hardtech/robotics or enterprise customers is a plus.
• Scheduling mastery across time zones; you protect focus time and land complex, multi-party meetings.
• Operational chops: you’ve run an office/facilities program or owned vendor management and budgets.
• Communication excellence: concise writing, clean docs, strong presence with investors, customers, and internal leaders.
• High judgement & discretion: trusted with sensitive information; calm under pressure.
• Tools: Google Workspace, Slack, Zoom, Notion, G-Drive; basic spreadsheets; Expensify/Concur; bonus for light design (Slides/Canva), event logistics, and Ashby ATS.

Responsibilities

• Own complex calendar, travel, and meeting prep across time zones; anticipate conflicts and negotiate priorities.
• Prepare briefs, pre-reads, agendas, and follow-ups; track action items to closure.
• Triage inbox, draft crisp communications, and coordinate investor/board and key customer touchpoints.
• Support special projects (fundraising materials, customer visits, demos, vendor negotiations) with tight confidentiality.
• Stand up and run day-to-day office ops: access/badges, supplies, lab/meeting spaces, vendor management, shipping/receiving coordination.
• Plan onsite events, exec offsites, customer walk-throughs, and all-hands.
• Manage facilities vendors (IT, cleaning, snacks/catering, safety/EHS basics) and track budget vs. plan.
• Partner with hiring managers and recruiting to drive a tight funnel: scheduling interviews, booking travel for candidates, onsite hosting and receipt reimbursement.
• Maintain candidate comms and a white-glove experience; including a fast response time.
• Help run interview panels, take notes where needed, and chase decisions within 24–48 hours.
• Own the exec and company operating cadence: weekly staff, OKR reviews, QBRs, board prep.
• Build lightweight systems (templates, checklists, trackers) that make the team faster every week.

Benefits

• Immediate impact: be the operational heartbeat behind a category-defining robotics company.
• Uncommon scope: EA + Office + Recruiting in one role, reporting close to the CEO.
• Growth: build systems now; scale them as we grow from pilots to fleets.

What This Job Offers