Executive Assistant to the CEO & President

Year Up • New York, NY

90d • $105,000 - $125,000

About The Position

Reporting directly to the CEO & President, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external stakeholders on administrative matters pertaining to the Office of the CEO. The Executive Assistant organizes and coordinates executive outreach, external relations outreach, internal engagement efforts on behalf of the CEO, and special projects. The Executive Assistant must be engaging, responsive, detail-oriented, and enjoy working with a tight team to execute key priorities of the Office of the CEO. The ideal candidate will have exceptional written and verbal communication, administrative, and organizational skills, work at a fast pace balancing multiple priorities, and exercise sound judgment in a variety of situations. The candidate will be able to work independently on special projects, respond to time-sensitive requests, and handle a wide range of activities and confidential matters with discretion. The Executive Assistant will also interact with Year Up United students in a variety of ways as appropriate (i.e. a coach, facilitator, and advocate, participating in building a positive educational environment).

Requirements

• Five to seven years of supporting C-Level Executives required.
• Exceptional organizational skills and ability to manage multiple priorities with attention to detail.
• Flexible, collaborative team player with exceptional customer service skills and the ability to handle complex, confidential matters discreetly and professionally.
• A strong work ethic and positive attitude, with an independent disposition and a willingness to do what it takes to get the job done.
• Excellent interpersonal, written, and verbal communication skills.
• High level of proficiency in Microsoft Word, Salesforce, PowerPoint and Outlook required; experience with Excel and Concur preferred.
• A passion for working with young adults, an unshakable belief in their potential, and a strong commitment to the mission of Year Up United.
• An understanding of the Opportunity Divide and its drivers.
• Commitment to diversity, equity, inclusion, and belonging without othering.

Responsibilities

• Completes a broad variety of administrative tasks for the CEO & President including managing an active calendar; completing monthly expense reports; arranging complex and detailed travel plans; compiling documents for travel-related meetings and events.
• Engages one-on-one with CEO & President daily to ensure they are well informed of and prepared for upcoming commitments, updates CEO & President on ongoing basis of any schedule changes; availability to be reached in and outside of regular working hours is necessary.
• Anticipates CEO & President’s needs and proactively addresses them, including preparing outreach, meeting materials, briefing documents, and agenda items in advance.
• Communicates directly, and on behalf of CEO & President, with Board members, investors, corporate partners, staff and others; follows up on contacts made by the CEO & Presidents and supports relationship cultivation.
• Collaborate with internal teams to ensure smooth and timely preparation and follow up for external engagements.
• Works in tight coordination with the Chief of Staff to prioritize internal and external engagements.
• Assists in coordination of logistics and agenda for Executive Team off-sites and all-staff meetings; supports facilitation needs.
• Serves as liaison to the Office of the CEO for other Executive Assistants and supports cross-functional coordination.
• Oversees inputs to organization-wide calendar for key initiatives to support workflow management.
• Supports logistics and event planning for quarterly Board of Directors and Committee meetings.
• Communicate regularly with Board members in partnership with CEO & President.
• Compiles and distributes relevant materials.
• Facilitates Board approvals, Committee or Board action items, and follow up.
• Supports onboarding of new Board members and facilitates meaningful engagement opportunities for current Board members.

Benefits

• Comprehensive healthcare options and dental coverage.
• 401(k) match for eligible participants.
• Earn three weeks paid vacation in first year of employment; four weeks after initial year.
• Funds available to support staff in achieving career objectives ($2,500 per year).

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 11-50 employees