Executive Assistant to the Campus Dean, DCOM - Orange Park

Lincoln Memorial University•Harrogate, TN

65d

About The Position

The Executive Assistant to the Campus Dean, Orange Park will coordinate activities for the Office of the Dean for the LMU-DeBusk College of Osteopathic Medicine (DCOM) at Orange Park.

Requirements

Five (5) or more years of experience in an executive administrative level

Nice To Haves

Some college in related field of study

Responsibilities

promote the mission of Lincoln Memorial University to all faculty, staff, students and to the community at large
promote effective working relationships among faculty, staff and students
participate on university committees
maintain strict confidentiality on processing documents and other University matters
train, develop, and manage administrative assistants supporting various departmental deans
train and assist administrative support in financial processing of financial documents
evaluate administrative support staff performance and provide counsel for improvement
develop policies and procedures related to administrative support functions of DCOM
manage and reconcile procurement card account for the Campus Dean; manage processing of financial request for the office of the Dean
coordinate, manage and chair administrative assistants meetings for the Dean s Office
arrange support of guests and visitors of the Dean s office
make professional judgement decisions on routine items in the absence of the Campus Dean
supervise and assign support staff to accommodate hospitality needs and dignitary accommodations during accreditation visits, graduation, white coat ceremonies, and other programs
coordinate, organize and manage special events, dignitary engagements, including stakeholder meetings, annual faculty retreat, annual holiday parties, and other events sponsored by the office of the Campus Dean or Operations
support the Campus Dean in preparing and analyzing information relative to departmental functions and effectiveness
support the development of the budget proposals for DCOM
manage and assist in the oversight of the budget
develop and manage meetings for and update the calendar of the Campus Dean
take minutes and organize meeting agenda/materials
coordinate travel arrangements as needed
manage phone calls, messages, and information
communicate and schedule Student Progress Committee follow up meetings with the Dean
train and communicate with administrative support on new hire announcements and office procurement and setup
prepare various lists and reports as needed
collaborate with University Executive Assistants to develop and maintain support for the University
complete required institutional and program accreditation reports and other reports necessary for the operation and advancement of the University
support Operations
other duties as assigned