Executive Assistant to the AVP, Advancement Strategies

University of Oregon • Eugene, OR

78d • $55,000 - $61,000

About The Position

The Executive Assistant provides high-level, confidential administrative support to the Associate Vice President (AVP) of Advancement Strategies. This role serves as the AVP's primary point of contact for scheduling, communications, and operational coordination and plays a critical role in coordinating campaign planning efforts. The Executive Assistant plays a key role in managing daily workflows, supporting strategic initiatives, and ensuring smooth departmental operations. This position also supervises administrative support staff that provide support for the Prospect Development and Digital First Strategies teams. This role includes responsibility for maintaining fiscally sound management practices in alignment with departmental and university policies. This includes monitoring, administering, and maintaining account records for leadership budgets and expenditures, as well as overseeing shared budget lines and memoranda of understanding (MOUs).

Requirements

• Bachelor's degree or an equivalent combination of experience, education, and/or training.
• Two years of experience providing high-level administrative support within a large, complex organization or team.
• One year of progressively responsible experience in supervision or performing lead worker responsibilities.

Nice To Haves

• Budget management and administration experience.
• Professional experience in note/minute taking and documentation, especially for board, volunteers, or senior leadership.
• Experience providing executive-level support in a higher education environment.

Responsibilities

• Provide high-level, confidential administrative support to the AVP of Advancement Strategies.
• Serve as the primary point of contact for scheduling, communications, and operational coordination.
• Coordinate campaign planning efforts.
• Manage daily workflows and support strategic initiatives.
• Ensure smooth departmental operations.
• Supervise administrative support staff for the Prospect Development and Digital First Strategies teams.
• Maintain fiscally sound management practices in alignment with departmental and university policies.
• Monitor, administer, and maintain account records for leadership budgets and expenditures.
• Oversee shared budget lines and memoranda of understanding (MOUs).

Benefits

• Health insurance
• Retirement plans
• Paid time off

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: Bachelor's degree