Executive Assistant to HR Vice President

Arrow Electronics•Englewood, CO

6d•$37 - $46•Hybrid

About The Position

This position will provide administrative support to 2-3 Vice Presidents of Human Resources and provide general support to the HR team. What You'll Be Doing Prepares, composes, and initiates presentation materials, reports, and correspondence. Manages executive calendars and arranges appointments, meetings, travel itineraries and related arrangements. Processes purchase orders/invoices through internal Oracle procurement system and monitors for completeness. Manages receipts for events, travel, etc. and creates accurate and timely expense reports. Organizes and coordinates in-person and virtual meeting arrangements: gathers topics and materials, creates agendas, and manages associated technology and related needs, including catering, Teams broadcasts, etc. Supports project-related needs, including meeting minutes/action items and follows up as needed. Orders office supplies and maintains appropriate records, files, and documentation.

Requirements

At least 5 years' experience as an Executive Assistant in a fast-paced environment
Subject matter expert with Microsoft Office (PowerPoint, Word, Excel, Outlook, Teams) and other office technology
Ability to learn, apply, and navigate through internal systems, technologies, processes and policies with speed and accuracy
Excellent verbal and written communication skills, interpersonal skills, and customer service mentality
Strong attention to detail
Exceptional organization skills with ability to multi-task
Ability to maintain confidentiality of sensitive information

Responsibilities

Prepares, composes, and initiates presentation materials, reports, and correspondence.
Manages executive calendars and arranges appointments, meetings, travel itineraries and related arrangements.
Processes purchase orders/invoices through internal Oracle procurement system and monitors for completeness.
Manages receipts for events, travel, etc. and creates accurate and timely expense reports.
Organizes and coordinates in-person and virtual meeting arrangements: gathers topics and materials, creates agendas, and manages associated technology and related needs, including catering, Teams broadcasts, etc.
Supports project-related needs, including meeting minutes/action items and follows up as needed.
Orders office supplies and maintains appropriate records, files, and documentation.

Benefits

Medical, Dental, Vision Insurance
401k, With Matching Contributions
Short-Term/Long-Term Disability Insurance
Health Savings Account (HSA)/Health Reimbursement Account (HRA) Options
Paid Time Off
Tuition Reimbursement
Growth Opportunities
Discounted RTD Passes, with convenient office location off RTD Light Rail (Dry Creek Exit)
On-site Café with Catering Option for Busy Lifestyles
24/7/365 On-site Gym and Lockers, Free for Use to All Employees!
Bike Racks
And more!