Executive Assistant to General Manager of Dow Jones Energy

Dow Jones & Company•New York City, NY

21h•$120,000 - $150,000•Onsite

About The Position

About the Role: As Executive Assistant to the General Manager (GM) of Dow Jones Energy, you will use a high degree of judgement and discretion to ensure that all administrative and logistical needs for the GM and her team are met. You will focus on efficient calendar management that will match their priorities and maximize executives’ time and productivity. You will also balance multiple time-sensitive projects with deadline pressures. You will demonstrate leadership to maintain credibility, trust and support with senior management staff. You will report directly to the GM of Dow Jones’ Energy. You Will: Proactively manage the GM’s busy calendar with attentiveness to purpose, timeliness, participation, and business rationale for meetings and events Use your comprehensive understanding of the executive's goals and objectives to effectively anticipate deliverables and follow up when necessary Provide a bridge for smooth communication between the GM’s office and internal departments Prepare daily pre-reads and meeting material with the Chief of Staff Arrange video conferences, teleconferences, and technical support for all meetings Plan domestic and international travel and prepare itineraries Prepare and file expenses Identify processes that can be improved and proactively strive to maintain efficient workflows Work in-office 4-5 days a week; with flexibility when the GM’s schedule allows it You Have: At least 5 years’ experience as an Executive Assistant in which you have supported a C-Suite executive and their senior leadership team members Understanding of the nuances of operating in a large corporate environment Ability to maintain and handle confidential information with superior judgment and discretion Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Zoom, and the Google Suite of products Ability to manage multiple projects and people simultaneously Accessibility outside of the normal work hours of 8:30 AM to 5:00 PM Monday - Friday should urgent matters arise Our Benefits Comprehensive Healthcare Plans Paid Time Off Retirement Plans Comprehensive Insurance Plans Lifestyle programs & Wellness Resources Education Benefits Family Care Benefits & Caregiving Support Commuter Transit Program Subscription Discounts Employee Referral Program Learn more about all our US benefits #LI-Onsite Reasonable accommodation: Dow Jones, Making Careers Newsworthy - We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. EEO/Disabled/Vets. Dow Jones is committed to providing reasonable accommodation for qualified individuals with disabilities, in our job application and/or interview process. If you need assistance or accommodation in completing your application, due to a disability, email us at [email protected]. Please put "Reasonable Accommodation" in the subject line and provide a brief description of the type of assistance you need. This inbox will not be monitored for application status updates. Business Area: Dow Jones - OPIS Job Category: Administration, Facilities & Secretarial Union Status: Non-Union role Pay Range: $120,000 - $150,000 We recognize that attracting the best talent is key to our strategy and success as a company. As a result, we aim for flexibility in structuring competitive compensation offers to ensure we are able to attract the best candidates. The quoted salary range represents our good faith estimate as to what our ideal candidates are likely to expect, and we tailor our offers within the range based on the selected candidate's experience, industry knowledge, location, technical and communication skills, and other factors that may prove relevant during the interview process. Pay-for-performance is a key element in our strategy to attract, engage, and motivate talented people to do their best work. Similarly to salary, for bonus eligible roles, targets are set based on a variety of factors including competitive market practice. For benefits eligible roles, in addition to cash compensation, the company provides a comprehensive and highly competitive benefits package, with a variety of physical health, retirement and savings, caregiving, emotional wellbeing, transportation, and other benefits, including "elective" benefits employees may select to best fit the needs and personal situations of our diverse workforce.

Requirements

At least 5 years’ experience as an Executive Assistant in which you have supported a C-Suite executive and their senior leadership team members
Understanding of the nuances of operating in a large corporate environment
Ability to maintain and handle confidential information with superior judgment and discretion
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Zoom, and the Google Suite of products
Ability to manage multiple projects and people simultaneously
Accessibility outside of the normal work hours of 8:30 AM to 5:00 PM Monday - Friday should urgent matters arise

Responsibilities

Proactively manage the GM’s busy calendar with attentiveness to purpose, timeliness, participation, and business rationale for meetings and events
Use your comprehensive understanding of the executive's goals and objectives to effectively anticipate deliverables and follow up when necessary
Provide a bridge for smooth communication between the GM’s office and internal departments
Prepare daily pre-reads and meeting material with the Chief of Staff
Arrange video conferences, teleconferences, and technical support for all meetings
Plan domestic and international travel and prepare itineraries
Prepare and file expenses
Identify processes that can be improved and proactively strive to maintain efficient workflows
Work in-office 4-5 days a week; with flexibility when the GM’s schedule allows it