Executive Assistant to Founder & Family

healthybaby•Aspen, CO

9d•$120,000 - $150,000

About The Position

We are seeking a dynamic and highly organized Executive Assistant to support an active entrepreneur, investor, and activist based in Aspen, CO. This is a unique opportunity for someone who thrives in a high-paced environment and is ready to take on a pivotal role within our team. This is a rare opportunity to partner closely with a highly accomplished founder, investor, and social entrepreneur whose work spans consumer health, clean innovation, real estate, and philanthropic impact. The right person will become a trusted strategic ally — someone who can anticipate needs, create order, manage complex logistics, and strengthen the operating rhythm of a dynamic family and expansive professional ecosystem. You will work at the intersection of: entrepreneurial ventures family operations travel & property management investment activity creative and philanthropic projects Who You Are You are the rare blend of: strategic thinker + operational executor + calm emotional ballast. You have business training (BA/BS required; MBA or similar experience preferred) and experience supporting entrepreneurs, executives, investors, or families with sophisticated lives. You bring: excellent judgment impeccable discretion a refined service mindset strong communication the ability to manage complex moving parts without dropping details the capacity to stay steady around children, caregivers, vendors, and high-stakes situations You enjoy being the person who “just makes everything work,” and you take genuine pride in creating order, clarity, and momentum.

Requirements

Bachelor’s degree in business, economics, communications, or related field
5+ years supporting a founder, CEO, investor, or high-performing family
Demonstrated ability to handle confidential, sensitive information
Expert-level organizational skills
Excellent written & verbal communication
Ability to manage multiple complex priorities
Strong emotional intelligence, calm under pressure
Tech proficient (Google Suite, project management tools, messaging apps)

Nice To Haves

MBA or advanced business training
Experience with UHNW families
Experience in consumer brands, real estate, or health/wellness
Familiarity with Aspen and mountain-town logistics
Experience coordinating travel across multiple homes and time zones

Responsibilities

Manage calendars, scheduling, and prioritization across multiple ventures.
Facilitate all meetings so they are seamless - including requesting agenda items from meeting attendees, sharing the agenda ahead of the meeting, arranging virtual and in-person meetings, setting up meetings and presentations, managing participants/timing of the meeting
Prepare materials, notes, memos, and agendas for meetings with investors, executives, designers, attorneys, and partners.
Support light project management across consumer brand initiatives, media, real estate development, and social-impact work.
Liaise with accountants, attorneys, designers, and advisors.
Conduct research, create summaries, and synthesize information to support strategic decision-making.
Maintain strict confidentiality at all times.
Serve as the point of coordination between family schedules, caregivers, household staff, tutors, therapists, and vendors.
Support logistics for children’s activities, appointments, and school coordination.
Ensure daily household and lifestyle operations run smoothly and predictably.
Anticipate family needs and remove friction before it appears.
Coordinate travel for a family that moves frequently between Aspen, the East Coast, the Caribbean, and other destinations.
Prepare detailed itineraries and travel packets.
Liaise with property managers, design teams, vendors, and contractors across multiple residences.
Oversee recurring household rhythms (restocking, seasonal planning, maintenance calendars).
Serve as a polished, thoughtful representative of the family.
Communicate with stakeholders, vendors, executives, and partners with professionalism and clarity.
Manage follow-through, ensuring commitments are tracked and executed.
Keep workflows moving when the founder is traveling, in meetings, or unavailable.
Implement and refine organizational systems that improve efficiency.
Keep information organized and accessible across platforms (email, calendars, notes, documents).
Identify operational gaps and proactively fix them.
Create reliable rhythms and routines that strengthen stability in the household and business environments.